# Admin Officer

> GoTymeX · Ho Chi Minh City, Vietnam (Hybrid) · — · Posted 2026-05-05

**Workplace:** hybrid

**Department:** Finance

## Description

The **Admin Officer** role ensures smooth daily office operations and a productive, well-supported working environment for all employees. The role partners closely with HR, Finance, ITSM and other functions to deliver consistent, timely and budget-aligned administrative services.

The role involves hands-on ownership of office operations and day-to-day employee experience. Key responsibilities include travel and accommodation arrangements, office payments, supplies and services, internal events, and on-/off-boarding logistics, while managing relationships with internal stakeholders and external vendors.

**Job Responsibilities**

·        **Travel & accommodation coordination**

o   Coordinate end-to-end business and training travel, including ticket booking, itinerary preparation, internal approvals and last-minute changes

o   Arrange accommodation for visiting or relocating employees, including options review, booking confirmation, check-in/check-out coordination and cost tracking per policy

·        **Office finance & budget support**

o   Manage office payments and reconcile vendor invoices with AP team

o   Track team event spends and support budget planning

·        **Office operations & facilities management**

o   Manage office supplies, pantry items and welcome-kit inventory

o   Coordinate outsourced office services and liaise with building management on facilities matters (access cards, parking…)

o   Maintain office hygiene standards by coordinating cleaning, restocking pantry consumables and ensuring timely waste collection.

o   Conduct routine office checks (meeting rooms, working areas, pantry…), log issues and coordinate with IT/building/vendors until closure

·        **Employee experience, events & people logistics**

o   Plan and deliver regular office activities and company events

o   Support employee onboarding and offboarding logistics

o   Provide day-to-day administrative support and respond to employee requests

·        **Vendor, stakeholder & documentation management**

o   Build and maintain relationships with key vendors and partners to ensure service quality

o   Maintain administrative records, trackers and shared documentation

## Requirements

**Must-have**:

-   College or bachelor’s degree in business administration, Economics, HR or related fields
-   At least 2 years of experience in an Admin or Office Executive role
-   Good working knowledge of Microsoft Office and Excel
-   Experience working with vendors and external service providers
-   Responsible, proactive and service-minded
-   Strong organizational skills and attention to details
-   Working-level English (business emails and basic conversation)

**Nice-to-have**:

-   Experience in a multinational company or a fast-growing startup
-   Experience supporting internal events
-   Familiarity with Confluence, Jira and Slack
-   Exposure to budget tracking and payment reconciliation

**Soft skills**:

-   Strong customer-service mindset
-   Empathy, active listening and a friendly, helpful attitude in every interaction
-   Communication and stakeholder coordination
-   Time management and multi-tasking
-   Negotiation and vendor management
-   Discretion and confidentiality

## Benefits

-   Meal and parking allowance are covered by the company
-   Full benefits and salary rank during probation
-   Insurances as Vietnamese labor law and premium health care for you and your family without seniority compulsory
-   Performance bonus up to 2 months
-   13th month salary pro-rata
-   15-day annual leave+ 3-day sick leave + 1 birthday leave + 1 Christmas leave
-   SMART goals and clear career opportunities (technical seminar, conference, and career talk) – we focus on your development
-   Values-driven, international working environment, and agile culture
-   Overseas travel opportunities for training and working related
-   Internal Hackathons and company’s events (team building, coffee run, blue card…)
-   Work-life balance 40-hr per week from Mon to Fri

## Apply

[Apply at GoTymeX](https://apply.workable.com/gotymex/j/876CADE778/apply)

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