# HR Admin and Payroll Specialist

> Greenvolt · Warsaw, Poland (Hybrid) · Full-time · Posted 2026-10-29

**Workplace:** hybrid

**Department:** Greenvolt Power Group sp. z o.o.

## Description

-   Manage end-to-end HR administration and payroll processes.
-   Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements).
-   Manage employee working time records, including overtime, absences, and annual leave.
-   Independently maintain payroll documentation for all employees and contractors.
-   Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON.
-   Independently maintain HR documentation, including employee personnel files.
-   Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.
-   Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements.
-   Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON).
-   Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).
-   Prepare and submit tax declarations to the relevant Tax Office.
-   Verify, maintain, and archive documentation related to social security settlements.
-   Administer and process employee benefits.
-   Cooperate with enforcement authorities regarding employee wage garnishments.
-   Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.
-   Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations.
-   Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations.
-   Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.

## Requirements

-   Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements.
-   At least 5 years of experience in independently managing payroll processes.
-   Good command of English, enabling effective and confident communication.
-   Proficiency in ERP systems and Microsoft Office applications.
-   Strong sense of responsibility, reliability, and accountability.
-   High level of accuracy and attention to detail.
-   Excellent organizational and time management skills.
-   A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.

## Benefits

-   Stable employment under an employment contract.
-   Hybrid working model.
-   Flexible working hours.
-   Access to a flexible employee benefits platform.
-   Opportunities for professional growth, development, and further training.
-   Group life insurance.
-   Private medical care.
-   Additional days off.

## Apply

[Apply at Greenvolt](https://apply.workable.com/greenvolt/j/0AE55A6BA8/apply)

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