# Accounts Receivable Specialist

> HeadQuarters · Mexico (Remote) · Full-time · Posted 2026-05-19

**Workplace:** remote

**Department:** Accounts Receivable

## Description

**About Us:**  
HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. We are currently seeking an Accounts Receivable Specialist to join our growing accounting team.

**The Opportunity:**  
As an Accounts Receivable Specialist with Headquarters, you will be responsible for managing and monitoring receivables, preparing and processing invoices, and ensuring that all payments are received in a timely manner. We are looking for a detail-oriented, organized professional with a strong background in accounting who is ready to grow with a high-volume, fast-paced industry leader.

**Key Responsibilities:**

-   **Collections & Aging Management:** Manage and maintain aged accounts receivable across wholesale retail accounts, ensuring timely collection efforts and resolution of delinquent balances.
-   **Proactive Follow-Up:** Monitor aging reports and proactively follow up on upcoming and past-due invoices through phone calls, emails, and written correspondence while maintaining accurate documentation of all account activity, customer communication, and collection efforts.
-   **Dispute Resolution:** Investigate, resolve, and reconcile account discrepancies, invoice disputes, deductions, short payments, and unapplied cash in a timely and professional manner.
-   **Payment Processing:** Process, apply, and reconcile customer payments and credit memos accurately within **Dynamics** and **Acumatica ERP** systems.
-   **Credit Risk Monitoring:** Monitor customer credit risk, review payment trends, assist with payment term requests, and support credit reviews for new and existing retail accounts.
-   **Sales Partnership:** Partner with sales personnel to manage customer accounts, review credit limits, enforce credit holds on delinquent accounts, and balance collections priorities with customer relationship management.
-   **Account Reconciliation:** Perform account reconciliations and support retail partners with statement reviews, payment research, and dispute resolution.
-   **Risk Escalation:** Identify delinquent or high-risk accounts and recommend payment arrangements, escalations, third-party collections, or legal action when necessary.
-   **Reporting:** Maintain accurate account records and prepare reporting related to AR aging, account status, collections activity, and critical account updates.
-   **Leadership Engagement:** Participate in weekly meetings with the CFO and Financial Controller to provide updates on critical accounts, collection risks, and overall AR performance.

**Qualifications:**

-   Strong background in accounting (AR focus preferred).
-   Experience with ERP systems (Dynamics and Acumatica a plus).
-   Excellent communication, negotiation, and problem-solving skills.
-   Highly organized with strong attention to detail.

## Benefits

-   **Fully remote position** – work from anywhere.
-   **Internal Learning and Development Advisor / Consultant** to support your professional growth.
-   **Salary increase opportunities** based on performance.
-   **Opportunities for professional growth** – work with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).

## Apply

[Apply at HeadQuarters](https://apply.workable.com/headquarters/j/5A94231567/apply)

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