# Operations Assistant

> HeadQuarters · Serbia (Remote) · — · Posted 2026-04-21

**Workplace:** remote

**Department:** Internal Operations

## Description

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, marketing and logistics.  
  
We are seeking a dedicated and detail-oriented assistant to provide foundational, day-to-day support to our CEO. The core focus is on providing reliable, efficient administrative support, ensuring the CEO's schedule and time are managed effectively.  
  
Working hours for this position are: 10**:00 AM – 6:00 PM PST (7:00 PM – 3:00 AM for candidates located in Serbia).  
  
**Due to the nature of the role and close collaboration with the CEO, a high level of responsiveness is important, including occasional check-ins outside standard working hours when priorities shift.  
  
The perfect candidate will need to possess the three Rs: **RELIABILITY**, **RESPONSIBILITY,** and **RESILIENCE.**

## Requirements

-   Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones.
-   Serve as a communication gateway, managing and prioritizing emails and messages with discretion.
-   Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO.
-   Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments.
-   Extract follow-ups from meeting notes, including action items, decisions, and key takeaways.
-   Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion.
-   Arrange travel and accommodations as needed.
-   Prepare basic documents, presentations, and reports.
-   Perform other core administrative and support duties as required.  
      
    

**Qualifications**  

-   Strong English proficiency (written and spoken), with the ability to communicate clearly and professionally.
-   Prior experience in an assistant role is**not obligatory**, however, experience in roles that involved strong organization, coordination, and attention to detail will be considered an advantage.
-   High level of organization and reliability; able to provide consistent, dependable support.
-   Clear communicator with a professional and respectful demeanor.
-   Motivated to work remotely for a US-based company and support a CEO directly.
-   Interest in building a long-term foundation in an Executive / Personal Assistant role.
-   Looking for a stable, focused position and willing to learn and master core executive support tasks.

**Candidate process  
**

1.  Initial interview with the Recruiter - 30min - introduction to the company and a short review of your experience/skill set.
2.  Assessment - completing a short, role-specific task
3.  Final interview with the CEO - 45min
4.  Meet-up with the current assistant

## Benefits

🧑‍💻 **Fully remote performance** - Enjoy the freedom to perform from the comfort of your own stage.

_💰_ **Performance-based salary increase opportunities** - Your performance and impact will be recognized through structured salary reviews.

_📈_ **Opportunities for professional growth** - Be part of an industry that’s blazing a trail, working with the largest companies in the cannabis industry.  
🤝 **A collaborative and supportive team culture** _-_ Join a team that values teamwork, open communication, and shared success.

🌍 **An international working environment** – Collaborate with colleagues and clients from around the world, gaining global exposure and perspective.  
  
**Our Values**  
We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.  
  
👉Take a look at this [short video 🎥](https://player.vimeo.com/video/1053193822/) featuring a few words **from the CEO** about our company, industry insights, and founding HQ!  
  
_Looking forward to meeting you!  
  
_[www.tryheadquarters.com](https://www.tryheadquarters.co)

## Apply

[Apply at HeadQuarters](https://apply.workable.com/headquarters/j/E7D4F9E9F5/apply)

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