# Finance/administrative Assistant 8hrs/week

> HealthTalk · Netherlands (Remote) · Part-time · Posted 2026-05-07

**Salary:** EUR 12,000–18,000

**Workplace:** remote

## Description

MEDrecord/HealthTalk is a internationally distributed team. **MEDrecord** runs and participates in international healthcare innovation projects (often as project lead). **HealthTalk** is a SaaS solution for voice-driven clinical reporting, sold to healthcare organisations in the Netherlands.

Most colleagues work abroad; a few are based in the Netherlands. When we want to meet in person, we use a flex office in Leiden. The role is roughly 8 hours per week, with hours you schedule yourself.

You will own the financial and administrative backbone of the company. Our **CEO/founder** is highly innovative and full of ideas, and relies on someone structured to keep finance and operations on track. In this role you are effectively **the conscience of the company** on financial discipline and follow-through.

We work with an external accounting firm that handles the financial processing in **Exact** and tax filings — you are the in-house counterpart who keeps everything moving.

### Responsibilities

-   Process incoming purchase invoices into the administration (Exact) and execute payments
-   Create sales invoices for innovation projects and HealthTalk, and monitor accounts receivable
-   Run payroll
-   Maintain and update the liquidity forecast
-   Track project finances — including chasing delayed subsidy payments and ensuring funds arrive on time
-   Support the CEO proactively: spot tasks that need to happen, flag them, and make sure they get done
-   Liaise with the external accountant on bookkeeping and tax matters

## Requirements

-   Solid experience in finance/bookkeeping, ideally with **Exact Online**
-   Experience with payroll and liquidity planning
-   Familiarity with subsidy/grant administration is a strong plus
-   Highly structured, organised, and able to set priorities independently
-   **Assertive** — comfortable pushing back and convincing colleagues (including the CEO) when things need to happen
-   Self-starter who thrives with autonomy and a flexible schedule
-   Working proficiency in **Dutch and English** (Dutch required for accountant, payroll, and Dutch client invoicing)
-   Based in the Netherlands; able to occasionally meet in Leiden

## Apply

[Apply at HealthTalk](https://apply.workable.com/health-talk/j/84C8077151/apply)

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