# Executive Assistant

> Hire Fellows · Al Jasra, Bahrain (Hybrid) · Full-time · Posted 2026-11-02

**Workplace:** hybrid

## Description

We are looking for a proactive and highly organized **Executive Assistant** to join a dynamic working environment, providing dedicated professional and personal support to a prominent entrepreneur and investor.

The role involves managing day-to-day administrative priorities, coordinating schedules and communications, overseeing follow-ups, and supporting ongoing business initiatives and personal matters. The ideal candidate will be a reliable and resourceful individual who can work independently, anticipate needs, manage competing priorities, and ensure that commitments and responsibilities are handled efficiently.

This position requires a high level of discretion, attention to detail, and the ability to build a trusted working relationship with the executive.

### Responsibilities

-   Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities.
-   Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups.
-   Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings.
-   Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through.
-   Coordinate business and personal travel arrangements, itineraries, and related logistics.
-   Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks.
-   Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives.
-   Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time.
-   Conduct research, prepare summaries, and organize information to support executive decision-making.
-   Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed.
-   Proactively identify pending matters, anticipate upcoming priorities, and address tasks requiring attention.
-   Handle sensitive personal and professional information with the highest level of confidentiality and discretion.

## Requirements

-   2–3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role.

-   Excellent command of written and spoken English; Arabic proficiency is a strong advantage.

-   Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively.

-   Excellent written and verbal communication skills.

-   Proficiency in Google Workspace and Notion.

-   Familiarity with productivity and project management tools is an advantage.

-   Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters.

-   Ability to work independently, take initiative, and exercise sound judgment without constant supervision.

-   High levels of professionalism, integrity, discretion, and confidentiality.

-   Adaptability and flexibility when handling changing priorities and both professional and personal responsibilities.

-   Ability to work in a hybrid arrangement, with 2–3 days per week onsite in Bahrain.

## Apply

[Apply at Hire Fellows](https://apply.workable.com/hirefellows/j/90FCDC1C45/apply)

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