# Personal Assistant

> Hireframe · Mexico (Remote) · Full-time · Posted 2026-09-18

**Workplace:** remote

## Description

We are seeking a highly dependable and proactive Personal Assistant to provide real-time support to a business owner. This role involves joining live calls to take dictation, assisting with communications while traveling, and helping to keep daily tasks and priorities organized.

The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment.

_Schedule: Monday–Friday, 11:00 AM–8:00 PM; Saturday, 10:00 AM–2:00 PM (US Pacific Time)_

**Duties and Responsibilities**

-   Join live calls to take dictation and detailed notes (pricing, action items/next steps, or dates)
-   Read emails, text messages, and other correspondence aloud during travel times, take dictation, and send replies out to customers/the office.
-   Keep the owner organized by tracking to-dos and important follow-ups.
-   Update and maintain spreadsheets, logs, and other admin files.
-   Provide light admin support as needed (e.g., scheduling, reminders)
-   Help to organize ideas regarding business growth that come up and the next steps needed to make it happen. Offering assistance where possible.
-   Cold calling- call and build relationships with pool service techs and contractors, offering referral bonuses for customers they send our way for remodels.
-   Maintain regular contact, following up every month or two to keep relationships active. Track all outreach on a shared spreadsheet
-   A rough script will be provided, but comfort with improvisation is important

## Requirements

-   Confident, proactive, and comfortable taking initiative
-   Strong ability to follow directions and execute tasks accurately
-   Positive, professional attitude
-   Fluent in English, both written and spoken
-   Fast and accurate typing skills
-   Strong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks
-   Experience with English dictation, transcription, note-taking, or similar tasks
-   Proficiency with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.)
-   Comfortable with cold calling; approximately 30% of the role will involve cold calling
-   Available to work on Saturdays
-   Must be based in Mexico

## Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

-   Permanent remote work flexibility
-   Paid Time Off
-   Health Maintenance Organization (HMO) coverage
-   Annual performance bonuses
-   Dedicated coaches offer an extra channel of support and skill-building
-   Opportunities for professional growth

\* Applicable for full-time permanent roles

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

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## Apply

[Apply at Hireframe](https://apply.workable.com/hireframe/j/4344AAA723/apply)

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