# Outreach & Operations Coordinator

> Hireframe · Philippines (Remote) · Full-time · Posted 2026-04-02

**Workplace:** remote

## Description

You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining.

This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships.

### **Duties and Responsibilities**

**Brand Sourcing & Outreach**

-   Send daily customized outbound brand outreach emails using templates and Affinity CRM
-   Execute systematic follow-ups every 2–3 business days for non-responders
-   Track and maintain brand and deal pipelines in Affinity (status, stages, communications)
-   Respond to inbound RFPs and brand inquiries in a timely manner
-   Build targeted brand outreach lists by vertical and category

**Brand Deal Contracting & Execution**

-   Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review
-   Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal
-   Assist with invoicing and deal documentation
-   Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data

**Scheduling & Administrative Support**

-   Manage scheduling for creator calls, brand meetings, and internal pod syncs
-   Inbox management: filtering, templated replies, and follow-ups as needed
-   Book and coordinate team and client travel and gifting
-   Support content calendar maintenance and upload scheduling
-   Attend daily pod stand-ups and take detailed meeting notes
-   Produce daily and weekly pod status reports
-   Provide ad hoc operational support as needed by pod leadership
-   Pull social media and content performance analytics as requested
-   Maintain creator profiles, internal rosters, and deal tracking sheets

## Requirements

**Must-Haves**

-   High sense of urgency and responsiveness; this team moves fast
-   Exceptional written communication — strong grammar, concise messaging, and an eye for detail
-   Organized and process-driven — able to manage high-volume tasks without things falling through the cracks
-   Comfortable with ambiguity and able to problem-solve independently
-   Even temperament — not easily rattled when things go sideways
-   Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar)

**Nice-to-Haves**

-   Familiarity with Affinity CRM, CreatorIQ, or Airtable
-   Experience in talent management, influencer marketing, or the digital  creator economy space
-   Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures
-   Experience supporting a high-volume outreach function (sales, partnerships, or similar)

## Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

-   Permanent remote work flexibility
-   Paid Time Off
-   Health Maintenance Organization (HMO) coverage
-   Annual performance bonuses
-   Dedicated coaches offer an extra channel of support and skill-building
-   Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

**Learn More**

**Stay updated on open roles and industry insights.**

Follow us on:

-   [Instagram](https://www.instagram.com/hireframe?igsh=MW15am5hem9tNnV5cQ%3D%3D&utm_source=qr)
-   [Facebook](https://www.facebook.com/profile.php?id=61579140823276&mibextid=wwXIfr&rdid=ZuLtKxs0JAAY03F5&share_url=https%3A%2F%2Fwww.facebook.com%2Fshare%2F1BCYoJdzge%2F%3Fmibextid%3DwwXIfr#)
-   [LinkedIn](https://www.linkedin.com/company/hireframe/posts/?feedView=all)
-   [YouTube](https://www.youtube.com/@Hireframe)
-   Visit our website: [www.hireframe.com](http://www.hireframe.com/)[](https://www.hireframe.com/)  
    

**Tune in to our What Worked podcast  
**  
Check out [What Worked podcast](https://www.youtube.com/@WhatWorked), hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.

## Apply

[Apply at Hireframe](https://apply.workable.com/hireframe/j/C7AA148C34/apply)

---
Powered by [Workable](https://www.workable.com)