# Virtual Adminstrative Assistant (Remote) | LATAM

> HireHawk · Bogotá, Colombia (Remote) · Full-time · Posted 2026-05-29

**Workplace:** remote

**Department:** Recruitment Ops

## Description

-   **Location:** Remote / Virtual
-   **Job Type:** Full-Time
-   **Salary Range:** $1,200–$1,500 USD/month
-   **Schedule: Monday to Friday 8:00 a.m. - 5:00 pm EST**

**About Us**  
HireHawk builds high-performing remote teams for U.S. and Canadian companies by connecting great professionals with meaningful work from anywhere in the world. We’re globally minded, outcomes-first, and we care a lot about clarity, ownership, and follow-through. You’ll be joining through HireHawk to support an established client where reliability and professionalism truly matter.

**About the Role**  
This role exists to reduce the operational and scheduling burden on leadership by giving the owner and sales team a highly capable right hand. You’ll own calendars, client follow-up, appointment scheduling, and day-to-day coordination so the team can stay focused on revenue and delivery. The client operates in Engineering & Construction Risk Consulting with a strong South Florida client base.

**Responsibilities**

-   Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time
-   Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones
-   Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful
-   Support the sales team with research that improves outreach and conversations (light lead/account research, background notes, prep summaries)
-   Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped
-   Coordinate across stakeholders (owner, sales team, clients, and any internal partners) to keep work moving without bottlenecks
-   Keep information organized across tools (calendar, email, notes, CRM if applicable) so the team always knows the latest status
-   Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines that save leadership time

## Requirements

**Must-Have:**

-   Bilingual fluency in English and Spanish (verbal and written)
-   1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator
-   Proven calendar management and appointment scheduling experience (high volume and frequent changes)
-   Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented)
-   Strong written communication skills (you can write messages that are concise, accurate, and client-ready)
-   Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through)

**Nice to Have:**

-   Experience supporting a founder/executive or a small sales-driven, client-facing team
-   Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean)
-   Experience coordinating across multiple stakeholders or departments in a remote setting
-   Exposure to consulting, engineering, construction, or professional services environments

## Benefits

-   Access to a $200k+ perk marketplace with instant discounts on 150+ services
-   Access up to 50% of approved earnings before payday (no credit checks or fees)

## Apply

[Apply at HireHawk](https://apply.workable.com/hirehawk/j/4EA4379CCC/apply)

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