# Executive Assistant (Remote) | Canada

> HireHawk · Toronto, Canada (Remote) · Full-time · Posted 2026-07-13

**Workplace:** remote

**Department:** Recruitment Ops

## Description

-   **Employment Type:** Full-Time Contractor
-   **Workplace:** Remote
-   **Schedule:** Monday–Friday, 9:00 AM – 6:00 PM PT
-   **Compensation:** USD $4,500 (around $6,300 CAD)

**About Us**

HireHawk connects skilled professionals worldwide with meaningful remote opportunities at U.S. and Canadian companies. We believe exceptional talent can be found anywhere, and we create structured, outcomes-focused remote roles where people can take ownership and grow. You will work with a globally distributed team that values initiative, reliability, and high professional standards.

**About the Role**

As Senior Executive Assistant, you will give the Founder and Omnichannel team more time to focus on strategic growth by owning critical administrative, operational, and project coordination work. This is a hands-on role for someone who sees what needs to happen, follows through without repeated reminders, and understands the business purpose behind each assignment. You will support projects across e-commerce, retail marketplaces, reporting, pricing, product initiatives, and partner communication. The role offers broad exposure to executive decision-making and the opportunity to become a trusted operational partner across the business.

**Responsibilities**

-   Own the Founder’s inbox, calendar, scheduling, and daily administrative priorities so important matters receive timely attention.
-   Support the Founder and Omnichannel Account Manager with accurate, organized operational and administrative work.
-   Coordinate multiple projects from assignment through completion, keeping owners, deadlines, and next steps visible.
-   Conduct market and competitor research and translate findings into clear, decision-ready reports.
-   Build, maintain, and analyze spreadsheets and reports using Excel and Google Sheets.
-   Follow up consistently with vendors, customers, and business partners until commitments and outstanding tasks are completed.
-   Draft professional emails, send timely responses, and manage follow-ups without requiring reminders.
-   Support pricing, product, launch, and operational initiatives with an understanding of margins, fulfillment, and commercial priorities.
-   Assist with operations across Amazon, Walmart, Target, Best Buy, Walgreens, TikTok Shop, and other retail or e-commerce channels.
-   Use Claude, ChatGPT, and similar AI tools to improve speed and quality while independently validating facts, calculations, and recommendations.

## Requirements

**Must-Have:**

-   4 or more years of experience as an Executive Assistant supporting a founder, CEO, or senior executive.
-   Advanced proficiency in Excel and Google Sheets, including preparing and analyzing business reports.
-   Proven experience managing executive inboxes, calendars, priorities, and confidential information.
-   Strong project coordination skills with a consistent record of following through without reminders.
-   High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.
-   Practical experience using AI tools such as Claude or ChatGPT, combined with strong independent judgment and quality control.

**Nice to Have:**

-   Experience in DTC e-commerce, consumer products, retail, Shopify, Amazon, or beauty and wellness.
-   Familiarity with omnichannel operations across major retailers and online marketplaces.
-   Understanding of pricing, margins, fulfillment, inventory, and other commercial concepts.
-   Experience supporting product launches, marketing initiatives, or marketplace expansion.
-   Experience conducting market research and preparing executive-level recommendations.

## Benefits

-   Access to a **$200K+ perk marketplace** with discounts on 150+ global services.
-   Option to **withdraw up to 50% of approved earnings** before payday.

## Apply

[Apply at HireHawk](https://apply.workable.com/hirehawk/j/C792803CDC/apply)

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