# Senior Executive Assistant (Operations-Focused) | Philippines & LATAM

> HireHawk · Philippines (Remote) · Full-time · Posted 2026-05-05

**Salary:** USD 1,500–1,900

**Workplace:** remote

**Department:** Recruitment Ops

## Description

-   **Employment Type:** Full-Time Contractor
-   **Workplace:** Remote
-   **Compensation:** USD $1,500 - $1,900/month
-   **Schedule:** Monday to Friday, U.S Time Zone (MST or EST)

At HireHawk, we believe in building strong, long-term partnerships with our clients by delivering exceptional service and results. We work with global companies and top-tier talent, helping them scale through high-quality recruiting and operational excellence.

**  
Responsibilities:**

-   Own complex calendar and inbox management across three companies, using prioritization judgment (not just scheduling)
-   Act as a gatekeeper and decision-support partner by triaging requests, drafting responses, and recommending next actions
-   Prepare and organize board materials, executive reports, and leadership documentation with strong accuracy and confidentiality
-   Track cross-company projects, deliverables, and deadlines so critical work is visible, moving, and completed on time
-   Coordinate cross-functional initiatives by aligning stakeholders, running follow-ups, and removing execution blockers
-   Improve internal workflows by documenting processes, streamlining recurring work, and introducing more efficient systems
-   Support basic bookkeeping workflows in QuickBooks, including transaction categorization and operational finance admin
-   Provide light marketing/admin coordination (task-based execution support, not strategic ownership)
-   Help drive internal AI adoption by identifying repeatable work, testing tools, and creating simple playbooks for team usage
-   Maintain high-quality operational “runway” for the executive: meeting prep, context briefs, and proactive reminders that prevent surprises

## Requirements

-   4–8+ years of experience supporting senior executives (ideally supporting multiple leaders or operating across multiple business lines)
-   Proven operational ownership beyond admin support (you’ve improved workflows, built systems, or made execution measurably smoother)
-   Strong calendar and inbox management with real prioritization judgment and confidence making calls within agreed guardrails
-   Experience preparing executive-ready materials (board decks, reports, leadership documentation, meeting briefs, or similar)
-   Track record of coordinating cross-functional work and driving follow-through in fast-changing, ambiguous environments
-   Comfort with tools and systems (task/project management, documentation, collaboration tools) and a curiosity about AI for efficiency

**Nice-to-have:**

-   Experience supporting board-level stakeholders directly (board meetings, governance materials, investor-style reporting, etc.)
-   Exposure to QuickBooks and basic bookkeeping workflows (categorization, reconciliation support, finance admin)
-   Experience working in multi-entity environments (holding companies, multiple brands, multiple legal entities)
-   Background in or exposure to financial advisory, accounting/advisory, or e-commerce/retail operations

## Benefits

-   Access to a **$200K+ perk marketplace** with discounts on 150+ global services.
-   Option to **withdraw up to 50% of approved earnings** before payday.

## Apply

[Apply at HireHawk](https://apply.workable.com/hirehawk/j/F1B926FC58/apply)

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