# Executive Assistant (Operational Support & Scheduling Coordination) - 007-601

> Hunt St · Philippines (Remote) · Full-time · Posted 2026-09-24

**Workplace:** remote

**Department:** 007

## Description

**​​Looking for Filipino (Philippines-based) candidates**

**Job Role:** Executive Assistant (Operational Support & Scheduling Coordination)

**Compensation range:** AUD1,200 - AUD 1500 Per month

**Engagement type:** Independent Contractor

**Work Schedule:** This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

**Who We Are:** At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

**Who The Client Is:**

Our client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication.

**About the Role**

This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups.

The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders.

**Key Responsibilities:**

**Executive Support**

-   Manage executive calendars, appointments, and scheduling
-   Coordinate internal and external meetings
-   Prepare reports, presentations, and documentation
-   Handle email management and professional correspondence
-   Track action items and ensure timely follow-ups
-   Assist with any relevant admin duties

**Operations and Admin Support**

-   Maintain organized digital filing systems
-   Assist in process documentation and workflow improvements
-   Coordinate with internal staff to ensure tasks are completed
-   Support compliance documentation and record management
-   Support with monthly reporting and data analysis
-   Provide general administrative support as needed

**Scheduling Support**

-   Create and manage staff rosters aligned with client service requirements
-   Coordinate shift allocations and ensure coverage at all times
-   Manage last-minute schedule changes and communicate updates promptly
-   Maintain accurate scheduling records and reports
-   Liaise with care staff to ensure availability and compliance

## Requirements

**Required Skills and Qualifications:**

-   Proven experience as an Executive Assistant or senior administrative professional
-   Strong calendar management and organizational skills
-   Excellent written and verbal English communication
-   High level of discretion and professionalism
-   Strong ability to prioritize and manage multiple tasks
-   Proficiency in Google Workspace, or Microsoft Office
-   Proficient in Excel and Canva
-   Experience in scheduling
-   Experience supporting Australian executives is highly preferred

**Work Arrangement & Expectations:**

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

-   Disclose any existing ongoing roles or client work
-   Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

## Apply

[Apply at Hunt St](https://apply.workable.com/hunt-st/j/1B79509082/apply)

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