# Executive Assistant

> International Institute of Tropical Agriculture(IITA) · Ibadan, Nigeria · — · Posted 2026-08-26

**Workplace:** on_site

**Department:** NRS

## Description

The International Institute of Tropical Agriculture seeks suitable Nigeria nationals for the positions below at the Institute’s Headquarters in Ibadan.

**Position:        Executive Assistant**

**Contract:**       3-years renewable contract                                            

**Location: Ibadan**

**Closing Date: 9 September 2026**

**DUTIES** 

**A.     Operational & Administrative Support**

·        Provide comprehensive administrative support to the CFRO in all aspects of executive office operations.

·        Manage calendars, appointments, meetings, travel arrangements, and executive commitments.

·        Prioritize daily activities and ensure the smooth coordination of the CFRO's schedule.

·        Proactively identify urgent matters requiring executive attention and recommend appropriate action.

·        Coordinate meetings, conferences, and events, including logistics and venue arrangements.

·        Prepare meeting agendas, record accurate minutes, and distribute meeting documentation promptly.

·        Support special projects by working independently and collaboratively across teams.

·        Conduct research, analyze information, and prepare reports and presentations for executive decision-making.

**B.      Client & Stakeholder Services**

·        Serve as the primary point of contact for internal and external stakeholders on behalf of the CFRO.

·        Build and maintain productive professional relationships with staff, partners, and institutional stakeholders.

·        Respond to enquiries with tact, discretion, and excellent customer service.

·        Manage high volumes of calls, emails, and correspondence professionally.

·        Draft letters, memos, executive responses, and other official communications.

·        Recommend appropriate courses of action while maintaining confidentiality and professionalism.

**C.      Office Management**

·        Develop, maintain, and update databases for efficient information management.

·        Maintain corporate records relating to governance, policies, and institutional procedures.

·        Coordinate the procurement of office materials and equipment.

·        Assist in preparing annual budgets and financial reports.

·        Monitor expenditure and support effective budget management within the Finance Directorate.

·        Perform other job-related duties as assigned by the Supervisor.

## Requirements

**QUALIFICATION**

Bachelor's Degree (B.Sc. or equivalent) in Business Administration, Public Administration, Management, Humanities, or any related discipline. Minimum of 5 years proven experience providing executive or senior administrative support. Previous experience in a multinational, multicultural, or non-profit organization is highly desirable.

**COMPETENCIES:**

The ideal candidate must have:

·        Excellent presentation and communication skills (written and verbal).

·        Excellent analytical and problem-solving abilities.

·        High attention to detail, flexibility, and adaptability.

·        Emotional intelligence and cultural sensitivity.

·        Strong teamwork and collaboration skills.

·        High integrity and ability to handle confidential information with discretion.

·        Exceptional organizational, planning, and time management skills.

·        Proficiency in Microsoft Office Suite and web-based applications.

## Benefits

**REMUNERATION**

We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

**METHOD OF APPLICATION**

Interested applicants should complete the online application attaching detailed cover letter and curriculum vitae saved with their names in Microsoft word format to IITA website: [https://apply.workable.com/iita/#jobs](https://apply.workable.com/iita/#jobs) no later than Two Weeks from the date of this publication.

_**IITA is an equal opportunity employer and is committed to building a diverse workforce, particularly welcoming applications from women. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted**_

## Apply

[Apply at International Institute of Tropical Agriculture(IITA)](https://apply.workable.com/iita/j/A8FC5F50D1/apply)

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