# Personal Assistant

> InvisionHR · Cape Town, South Africa · Full-time · Posted 2026-10-16

**Workplace:** on_site

**Department:** ADH

## Description

**Summary:**

Create capacity for the Operations Executive by taking ownership of administrative, coordination, and follow-up responsibilities. 

Act as an extension of the Operations Executive, understanding how he works, thinks, and communicates, and assist accordingly. Serve as a central coordination point between OE and the business, ensuring alignment, execution, and that nothing is missed, delayed, or forgotten. 

We are looking for a proactive, organised professional who can support the OE with administration, operational coordination and follow-through across departments.  
  
**Reports to**: Operations Executive

**Location:** Cape Town (Northern suburbs)

**Schedule:** Monday - Fridays, (In-Office)

### Responsibilities

Communication & Administration

-   Manage calendars, appointments, emails and correspondence.
-   Prepare reports, presentations, meeting notes and internal communications.
-   Maintain organised records, documentation and administrative systems.
-   Coordinate communication with employees, suppliers and stakeholders.

Projects & Process Improvement

-   Assist with coordinating projects and operational improvements.
-   Maintain project trackers and monitor progress against deadlines.
-   Support the development and implementation of SOPs, policies and processes.
-   Identify opportunities to improve administrative efficiency.

Task & Priority Management

-   Manage OE's priorities, schedules and outstanding tasks.
-   Monitor deadlines and ensure commitments are followed through.
-   Identify urgent matters, Escalate delays or unresolved matters where necessary.

## Requirements

### Minimum Requirements

-   Previous experience as a Personal Assistant, Executive Assistant, Operations Administrator or similar.
-   Proficiency in Microsoft Office 365 (Outlook, Word, Excel and Teams).
-   Strong administrative, organisational and task management skills.
-   Excellent written and verbal communication skills in English and Afrikaans.
-   Ability to work full-time from the office.

**Advantageous:**

-   Experience supporting senior management or executives.
-   Exposure to operations, logistics, sales or multi-departmental businesses.
-   Experience with project coordination, reporting or task management systems.
-   Exposure to basic HR administration, employee records and onboarding.
-   Experience with basic finance administration, invoicing or expense tracking.
-   Familiarity with AI tools and automation.

### Competencies

-   Professional, confident and mature.
-   Proactive, organised and detail-orientated.
-   Strong communication and interpersonal skills.
-   Able to prioritise, take initiative and work independently.
-   Accountable, resourceful and solution-orientated.
-   Confident following up with managers and stakeholders.
-   Discreet, adaptable and comfortable managing changing priorities.

### Our Ideal Candidate Will

-   Anticipate needs and take initiative without constant instruction.
-   Turn discussions and instructions into clear actions.
-   Take ownership of tasks and ensure commitments are followed through.
-   Know when to resolve matters independently and when to escalate.
-   Bring structure, consistency and reliability to daily operations.

## Apply

[Apply at InvisionHR](https://apply.workable.com/invisionhr/j/55166B0379/apply)

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