# Personal Assistant | Global Investment Firm

> Iro&Partners · Vienna, Austria · — · Posted 2026-03-05

**Workplace:** on_site

**Department:** Mailbox

## Description

Our client is a highly reputable, **international investment management firm** with representative offices in Vienna and New York. The company operates globally and offers a professional, international working environment with modern infrastructure and an elegant historic office setting in 1010 Vienna.

We are currently seeking a highly organized, reliable, and proactive **personal assistant (PA)** to support the owner of the firm and to assist with a variety of personal, logistical, and organizational tasks.

**Your Responsibilities**

-   Act as a trusted gatekeeper and coordination point for personal, administrative matters.
-   Coordination of day-to-day logistics, including deliveries and the organization of services for private and office matters.
-   Managing travel arrangements, including flights, transportation, accommodation, and activities.
-   Coordinating restaurant reservations and appointments.
-   Managing reminders, and important deadlines.
-   Handling invoices and payments while maintaining organized records.
-   Assisting with errands and personal shopping tasks.
-   Supporting personal and family-related organizational matters (appointments, school-related tasks, etc.).
-   Organizing and coordinating private or small professional events.
-   Ensuring the smooth coordination of personal and household-related matters.

## Requirements

**Your Profile**

-   Previous experience as a **personal assistant, concierge or administrative assistant**.
-   High level of reliability, discretion, and attention to detail.
-   Strong organizational and time-management skills.
-   Excellent communication skills.
-   Ability to manage multiple tasks simultaneously and prioritize effectively.
-   Comfortable coordinating with external vendors and service providers.
-   Tech-savvy with proficiency in common office and scheduling tools.
-   Fluent English is required; German is considered an advantage

## Benefits

**Our Client Offers**

-   A high-trust role with close interaction with senior leadership.
-   A professional and international working environment.
-   Flexible working structure (part-time or alternative arrangement depending on candidate profile).
-   Remote working is an option
-   Elegant historic office with state-of-the-art technology and modern equipment in the heart of Vienna.
-   Attractive and above-average compensation package.

If you are a proactive and highly organized individual who enjoys supporting senior professionals in a dynamic and international environment, **we look forward to receiving your application**.

## Apply

[Apply at Iro&Partners](https://apply.workable.com/iropartners/j/A934E7AB9A/apply)

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