# Executive Assistant & Office Manager

> Khibraty · Damascus, Syrian Arab Republic · — · Posted 2025-04-29

**Workplace:** on_site

## Description

The Executive Assistant & Office Manager will provide strategic and operational support to the CO-CEO of a regional industrial group. This hybrid role combines high-level executive assistance with the efficient management of office operations to ensure seamless coordination of administrative functions. The ideal candidate is highly organized, proactive, and capable of multitasking in a dynamic industrial environment.

**Executive Support Duties**

-   Schedule Management: Organize the CO\_CEO’s calendar, plan meetings, and coordinate travel arrangements for subsidiaries, client visits, trade shows, industry events, and board meetings.
-   Communication Management: Act as the primary liaison, managing correspondence (emails, calls, and documents) to ensure timely and professional responses.
-   Presentation & Reporting: Prepare and edit presentations, reports, and marketing proposals.
-   Meeting Coordination & Minutes: Arrange meetings, prepare agendas, and take detailed and accurate minutes for follow-up actions and documentation.
-   Project Coordination: Track and oversee deadlines, sales initiatives, and marketing campaigns to ensure timely execution.
-   Event Logistics: Organize logistics for board meetings, conferences, client meetings, product launches, and promotional events. This includes Hotels, Airlines, rental cars, restaurants and events venues bookings.

**Office Operations Duties**

-   Workspace Management: Ensure office supplies, equipment, and facilities support the productivity of the CO-CEO team.
-   Budget & Procurement: Manage office and marketing budgets, vendor contracts, and procurement of marketing materials and supplies.
-   Logistics Coordination: Oversee shipments and deliveries of promotional materials, product samples, and marketing assets.
-   Policy Compliance: Ensure adherence to workplace policies, health and safety standards, and industrial regulations.
-   Process Optimization: Identify inefficiencies and recommend improvements to office systems, workflows, and communication.
-   Team Support: Provide administrative support to CO-CEO teams, including scheduling, resource allocation, and task follow-ups.

## Requirements

**Education & Experience:**

-   Bachelor’s degree in business administration, marketing, or a related field (preferred).
-   10+ years of experience in a combined administrative, personal assistant, or office management role.

**Skills & Competencies:**

-   Exceptional organizational and multitasking skills.
-   Excellent English language skills, both written and spoken. Other languages are welcomed.
-   High experience in online bookings for Airlines, Hotels, and events venues.
-   Experience in handling government relations and liaising with regulatory authorities.
-   Strong communication abilities, both written and verbal, with a professional demeanor.
-   Proficiency in office tools (e.g., MS Office, scheduling software).
-   Basic understanding of sales and marketing processes and reporting.
-   Experience in managing budgets and vendor relationships.
-   Strong problem-solving and decision-making skills, with a proactive approach to challenges.

## Apply

[Apply at Khibraty](https://apply.workable.com/khibraty/j/3049B7D266/apply)

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