# Cleared Senior Administrative Assistant

> KIHOMAC · Hanscom, AFB, United States · — · Posted 2026-10-08

**Workplace:** on_site

**Department:** DSG - Defense Services Group

## Description

### **Expertise and Functions**

-   Provide comprehensive administrative support to PK leadership and contracting teams
-   Manage daily taskers, suspense actions, action items, and organizational deliverables
-   Maintain PK official records, contract closeout files, trackers, and documentation repositories
-   Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling
-   Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
-   Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
-   Support workflow management, office operations, and process improvement initiatives
-   Prepare official correspondence, reports, and leadership documentation
-   Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
-   Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
-   Validate recurring reports and support ESGK training events and office activities
-   Other duties as assigned

## Requirements

### **Education/Training:** 

-   Bachelor’s Degree preferred  

### **Experience:**  

-   12+ years of general experience
-   5+ years working in the DoD sector

### **Technical Skills:** 

-   Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
-   Experience administering SharePoint administration and document management
-   Experience providing calendar management and executive scheduling support
-   Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
-   Demonstrated ability to track action items, suspense, and workflow requirements
-   Experience preparing executive correspondence, reports, and briefing materials
-   Experience with data collection, analysis, and administrative reporting
-   Experience supporting DoD acquisition or program management offices
-   Knowledge of Air Force organizational structures and administrative processes

### **Interpersonal Skills:** 

-   Ability to manage multiple priorities and competing deadlines
-   Excellent customer service and stakeholder engagement skills
-   Strong problem-solving and critical-thinking abilities
-   Ability to collaborate with team players capable of working across diverse organizations
-   Ability to handle sensitive and confidential information with discretion
-   Adaptability in a fast-paced, mission-focused environment
-   Proactive mindset with a continuous process-improvement approach       

### **Security:**

-   Must be a US citizen
-   Must have an active Secret clearance

### **Physical Requirements:**

-   Able to occasionally reach with hands and arms
-   Prolonged periods of computer screen use, while sitting or standing at a desk
-   Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
-   Able to safely lift and carry up to 20 pounds at a time

## Benefits

-   Health Care Plan (Medical, Dental & Vision)

-   Retirement Plan (401k, IRA)
-   Life Insurance (Basic, Voluntary & AD&D)
-   Paid Time Off (Vacation, Sick & Public Holidays)
-   Short Term & Long Term Disability
-   Training & Development
-   Wellness Resources

**Salary: $65,700- $77,000**

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.

## Apply

[Apply at KIHOMAC](https://apply.workable.com/kihomac/j/177BBB09A9/apply)

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