# Junior Administrative Assistant

> KIHOMAC · Layton, United States · Full-time · Posted 2026-07-10

**Workplace:** on_site

**Department:** DSG - Defense Services Group

## Description

**Expertise and Functions**

-   Perform administrative and office staff management functions, including:

-   Scheduling and appointment management using Microsoft Outlook or equivalent tools)
-   Answer the telephone and take messages as needed
-   Word processing, suspense and task tracking
-   Develop and conduct file plans
-   Other administrative activities as required

-   Work independently with little supervision
-   Prepare office related communications
-   Take delivery of mail and couriered packages, process shipping request, ship packages/equipment
-   Prioritize work and adhere to strict timelines for submission of reports/contract deliverables
-   Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
-   Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents
-   Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team
-   Create and assist with Purchase Requests
-   Manage a corporate credit card supporting leadership team purchasing requests
-   Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams
-   Other duties as assigned

## Requirements

**Education/Training (both required and desired):**

-   High School diploma required
-   Associate’s Degree in managerial field desired  
      
    

**Experience:**

-   2+ years of experience supporting management personnel
-   Experience supporting management personnel within the DoD preferred
-   Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required
-   Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders
-   Excellent customer service attitude, customer service experience a plus
-   Ability to multi-task and prioritize
-   Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred

**Security:**

-   Must be a US citizen
-   Ability to obtain a security clearance may be required

**Physical Requirements:**

-   Prolonged periods sitting at a desk and using computer screens
-   Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting
-   Must be able to lift up to 20 pounds at times

## Benefits

-   Health Care Plan (Medical, Dental & Vision)
-   Retirement Plan (401k, IRA)
-   Life Insurance (Basic, Voluntary & AD&D)
-   Paid Time Off (Vacation, Sick & Public Holidays)
-   Short Term & Long Term Disability
-   Training & Development
-   Wellness Resources

**Salary:** 

The projected salary range for this position is $18 - $22 per hour. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.

## Apply

[Apply at KIHOMAC](https://apply.workable.com/kihomac/j/D8EB1A50D7/apply)

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