# HR Administrative Assistant

> Laborup · Mascot, United States · — · Posted 2026-09-28

**Salary:** USD 50,000–54,000

**Workplace:** on_site

## Description

**Overview**

To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA. This would be a lot of entering a new hires, creating badges, setting up orientations, creating orientation binders, etc. This is a part time role (22-28 hours per week) for 3 months (October - December).

**Responsibilities**

-   Follow all safety rules and regulations.
-   Ensure that standard procedures are followed in all aspects of work.
-   Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
-   Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
-   Prepare materials and conduct portions of new hire orientation.
-   Answers or assists with payroll and benefits questions as well as policy interpretation.
-   Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
-   Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
-   Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
-   Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
-   Conducts training for selected topics at NA Rail sites.
-   Takes a leading role in the oversite of hourly cross-training programs.
-   Assists with annual open enrollment.
-   Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

## Requirements

**Qualifications**

-   High School Diploma or GED
-   College degree preferred

-   Must have excellent interpersonal skills
-   Ability to operate with a high amount of confidentiality and professionalism
-   Knowledge of HR related areas including compensation, benefits, employment law, and training
-   Strong computer skills including MS Word, Excel, PowerPoint, Outlook

-   Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
-   Able to act independently and manage various projects from initiation to completion
-   Strong problem solving and critical thinking skills

## Apply

[Apply at Laborup](https://apply.workable.com/laborup/j/2E0938795D/apply)

---
Powered by [Workable](https://www.workable.com)