# Executive Assistant (US Financial & Operations Support)

> Lifely · Metro Manila, Philippines (Remote) · Full-time · Posted 2026-04-13

**Salary:** unknown currency 45,000–70,000

**Workplace:** remote

## Description

### **About the Role**

We are looking for a highly organised and detail-driven **Executive Assistant (US Financial & Operations Support)** to work directly with our COO and support high-level executive operations.

This role is primarily focused on **C-level executive support**, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.

This is a critical role that ensures both executive efficiency and operational continuity across the business.

### **Key Responsibilities**

### **Executive Support (Primary Focus)**

-   Provide **high-level administrative support to the COO**
-   Manage schedules, priorities, and executive communications
-   Handle confidential information with a high level of discretion
-   Support strategic and operational initiatives as needed
-   Assist in coordination across teams and stakeholders

### **Finance & Bookkeeping Support (Secondary)**

-   Manage and maintain **day-to-day financial records and smaller books**
-   Support the preparation of **financial reports and documentation**
-   Ensure accuracy and organization of financial data across systems

### **Corporate & Compliance Support**

-   Assist with **corporate filings, registrations, and compliance documentation**
-   Support legal and administrative documentation across entities

## Requirements

### **Basic Qualifications:**

-   **Strong Executive Assistant experience supporting C-level leadership (non-negotiable)**
-   3+ years of experience in **executive support, operations, or administrative roles**
-   Background in **finance, bookkeeping, or accounting support is highly preferred**
-   Strong organisational, communication, and prioritisation skills
-   High level of **discretion, reliability, and accountability**
-   Familiarity with **US financial systems, applications, and compliance requirements**
-   Proficiency in tools such as **Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)**
-   **Must be willing to travel on short notice if needed**

### **Preferred Qualifications**

-   Experience supporting **high-growth or eCommerce businesses**
-   Exposure to **multi-entity or international operations**
-   Familiarity with **IP filings, corporate governance, or legal documentation**
-   Knowledge of **US sales tax and VAT processes**

## Apply

[Apply at Lifely](https://apply.workable.com/lifely/j/15577B1880/apply)

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