# Executive Secretary

> Maharah Human Resources Company · Riyadh, Saudi Arabia · Full-time · Posted 2026-07-28

**Workplace:** on_site

**Department:** Vice President of Shared services Office

## Description

**Role Purpose**  
To provide high-level administrative and organizational support to senior executives, ensuring seamless day-to-day operations, effective communication flow, and timely execution of priorities across internal and external stakeholders.

**Key Responsibilities**

**Executive Support & Calendar Management**

-   Manage executives' calendars with precision, prioritizing appointments, resolving scheduling conflicts, and ensuring optimal time allocation.
-   Anticipate executives' needs and proactively organize daily, weekly, and monthly schedules.

**Meetings & Communication**

-   Coordinate and prepare for meetings, including agenda preparation, logistics, minutes of meeting, and follow-up on action items to ensure accountability.
-   Manage all incoming and outgoing correspondence — emails, calls, and official communications — with professionalism and discretion.

**Documentation & Reporting**

-   Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard of quality.
-   Maintain organized, confidential filing systems for records, contracts, and sensitive documentation.

**Stakeholder Liaison**

-   Serve as the primary point of contact between executives and internal departments, clients, and external partners, ensuring clear and timely communication.
-   Represent the executive office professionally in all interactions.

**Events & Administration**

-   Plan and coordinate corporate events, conferences, and business meetings from inception to execution.
-   Monitor critical deadlines and ensure timely delivery of tasks and commitments.
-   Provide broad administrative support to the executive team as needed.

## Requirements

-   Bachelor's degree or Diploma in Business Administration or a related field.
-   2–5 years of experience as an Executive Secretary or in a similar administrative role.
-   Excellent verbal and written communication skills in English and Arabic.
-   Strong organizational and time management skills.
-   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
-   Ability to handle confidential information with discretion.
-   Strong attention to detail and ability to work under pressure.
-   Professional appearance and excellent interpersonal skills.

## Apply

[Apply at Maharah Human Resources Company](https://apply.workable.com/maharahjobs/j/2BBBE69629/apply)

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