# Executive Assistant (Work From Home) - #35265 > Manila Recruitment · Philippines (Remote) · Full-time · Posted 2026-09-07 **Workplace:** remote **Department:** ETE - Cherry Y ## Description An exciting opportunity for a high-autonomy **Executive Assistant** to support the Founder by managing communication flow, keeping priorities on track, driving follow-through, and bringing structure to the many projects and responsibilities within a growing, founder-led company. **Company Profile:** Our client is a growing, values-driven fitness equipment company focused on delivering high-quality products and building long-term customer trust. The company operates with a lean, remote team and a calm, execution-oriented culture. There are no unnecessary layers, no bureaucracy, and no excess meetings. Decisions are context-driven, and team members are expected to exercise strong independent judgment. This is a high-trust environment. There are no multiple stakeholders or complex corporate hierarchies — the Founder is the primary decision-maker. The right candidate must be comfortable operating in a direct, context-rich, autonomy-heavy structure. **Duties and Responsibilities:** - Provide high-trust, proactive support to the President across business, personal, and operational priorities. - Maintain and organize the President’s open tasks, decisions, commitments, and follow-ups to ensure nothing falls through the cracks. - Manage the email capture and task-tracking system, ensuring relevant requests and action items are properly recorded and followed through. - Maintain project trackers and provide visibility on progress, pending actions, and blockers. - Monitor AI-generated meeting notes and ensure action items are captured, assigned, and followed up on. - Conduct timely, rule-based follow-ups with internal and external stakeholders, including following up with the President when he is the blocker. - Provide administrative support for the hiring pipeline, including coordination, tracking, and follow-ups. - Coordinate recurring household services and contractors, including scheduling and follow-ups for pool, lawn, pest control, A/C, and other household needs. - Assist with vacation, house-sitting, and other personal planning and coordination. - Help develop and maintain a structured household operating system, including schedules, routines, and processes. - Take ownership of projects and new responsibilities as they arise, even when they are outside the candidate’s previous experience. - Research, organize, coordinate, and help execute new initiatives based on the desired outcome. - Identify gaps, blockers, or items requiring attention and proactively take the appropriate next steps. - Use AI and technology as part of day-to-day workflows to improve efficiency, organization, research, documentation, and execution. - Learn and adapt to new internal systems, project management tools, and AI-enabled workflows as the company evolves. - Maintain clear written communication and provide timely updates while working primarily in an asynchronous environment. - Exercise sound judgment and discretion when handling business and personal information. - Gradually take on greater autonomy and decision-making authority as trust is established. ## Requirements **Qualifications** - Previous Executive Assistant experience is highly preferred. Candidates with relevant experience in administration, operations, e-commerce, logistics, project coordination, BPO, or other fast-paced environments are welcome to apply. - Strong written English communication skills and the ability to communicate clearly and professionally. - Highly organized with strong attention to detail and excellent follow-through. - Comfortable working with ambiguity, changing priorities, and an evolving scope of responsibilities. - Proactive and resourceful, with the ability to figure things out independently rather than waiting for step-by-step instructions. - Naturally curious and willing to learn new processes, systems, and tasks. - Comfortable taking on responsibilities outside of previous experience and asking thoughtful questions when clarification is needed. - Demonstrated ability to manage multiple priorities, track deadlines, and coordinate with different stakeholders. - Comfortable working with AI as part of regular workflows, ideally using AI beyond occasional questions or basic prompts. - Comfortable working in a primarily asynchronous, high-trust environment with limited day-to-day supervision. - Strong judgment, discretion, ownership, and accountability. - Willing and comfortable to support both business and household/personal responsibilities as part of a full-time role. - Able to work with a minimum of 3–4 hours of daily overlap with US Eastern Time (ET). **Advantageous but not required:** - No specific educational attainment is required; a college degree is a plus but not a hard requirement. - US work experience is preferred but not required; candidates who can understand and adapt to the client’s working style and cultural expectations are welcome. - Household management experience is not required; willingness and openness to handling household-related coordination are essential. - No specific AI, project management, or software experience is required; training will be provided and the ability to learn new tools is more important. **Job Type:** Contract **Employment Type:** Full-time **Schedule:** Monday - Friday, _Working Hours: Minimum of 3–4 hours of daily overlap with ET business hours is required_ ·       _Example:_ ·        _4:00 AM–12:00 PM ET (4:00 PM – 12:00 AM PHT)_ ·       _or 2:00 PM–10:00 PM ET (2:00AM – 10:00 AM PHT)_ **Location:** Boca Raton, Florida (Remote) **Industry: Sporting Goods** ## Apply [Apply at Manila Recruitment](https://apply.workable.com/manilarecruitment/j/47A0552FCA/apply) --- Powered by [Workable](https://www.workable.com)