# Executive Assistant (Work From Home) - #35015

> Manila Recruitment · Philippines (Remote) · Full-time · Posted 2026-04-15

**Workplace:** remote

**Department:** ETE - Camille E

## Description

**Company Profile:**

Our client is an aviation and aerospace component manufacturing company based in the United States. The company was established in 2010, and for over a decade, it has delivered enterprise drone solutions for public safety and industrial operations. From the Matrice 4 Series, DJI Dock 3, thermal drones, and Inspired Flight systems to other enterprise UAV platforms, they provide procurement, system integration, consulting, and training services, helping teams deploy and operate reliable, mission-ready UAV programs.

Exciting opportunity to join a fast-growing company, working with cutting-edge drone technology that supports public safety, industrial inspection, and commercial operations. This role offers hands-on exposure to advanced systems in a dynamic, innovation-driven environment with strong opportunities for growth.

**Overall purpose and responsibilities of the role:**

The Executive Assistant provides day-to-day operational support across purchasing, sales, and production by executing tasks, coordinating timelines, and ensuring accurate follow-ups. This role requires a highly organized, detail-oriented professional who can work with urgency in a fast-paced environment.

**Duties and Responsibilities:**

-   Purchasing & Supply Chain Execution: Execute Purchase Orders (POs) with precision and lead the daily follow-up on open orders. You are responsible for ensuring ETAs are accurate and that the Purchasing Director is alerted immediately to any delays.
-   Vendor & Pricing Management: Maintain and update our preferred vendor database. You will ensure that pricing is current across all systems and proactively research new vendors or alternative sourcing as needed.
-   Sales & Financial Admin: Generate and send accurate invoices to clients. Support the Director of Sales by ensuring the CRM is clean, optimized, and reflecting the true state of the sales funnel.
-   Production & Timeline Coordination: Act as the "keeper of the calendar." You will maintain organization around production timelines, ensuring that all stakeholders are aware of upcoming deadlines and that projects stay on track.
-   Strategic Research: Conduct ad-hoc research projects—whether it’s investigating a new software tool, vetting a potential supplier, or gathering market data for the sales team.

## Requirements

**Must-have Skills/Qualification:**

-   At least 3 Years of relevant work experience
-   Experience in the Technology, Drone or e-commerce (built on Shopify) Industry is Advantageous.
-   Proficiency in Shopify, ASANA, Quickbooks online, Pipedrive, PandaDoc and QBO are nice-to-have. 
-   The following Employee Analysis Framework are a must have: **Urgency, Agency, Problem Solving and Prioritization** 
-   High Agency: You take extreme ownership of your tasks. If a vendor isn’t responding, you don't just "send an email"—you pick up the phone until you get an answer.
-   Organizational Mastery: You have a proven system for managing multiple moving parts. You are comfortable with project management tools and spreadsheets.
-   Sense of Urgency: You understand that in sales and purchasing, time is money. You respond quickly and move projects toward the finish line with speed.
-   Precision Communication: You can communicate clearly and professionally with high-level vendors and enterprise clients alike.
-   Willingness to use Time Doctor for time tracking is essential for this role.

**Job type:** Permanent

**Emp type:** Full-time

**Schedule:** Monday - Friday, 11:00 PM to 3:30 AM PHT

**Location**: Work From Home/Remote

**Industry:** Aviation and Aerospace Component Manufacturing

## Apply

[Apply at Manila Recruitment](https://apply.workable.com/manilarecruitment/j/A2AFCFD937/apply)

---
Powered by [Workable](https://www.workable.com)