# Executive Assistant

> Meraki Group · Dubai, United Arab Emirates · — · Posted 2026-06-09

**Workplace:** on_site

**Department:** Development

## Description

-   Manage the Chairman’s calendar, appointments, commitments, and priority planning across business and personal matters
-   Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance
-   Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks
-   Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate
-   Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed

-   Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability
-   Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations
-   Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion

-   Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries
-   Organize corporate events, meetings and special engagements
-   Ensure all logistics are handled efficiently and professionally

-   Handle highly confidential information, documents, and communications with discretion and professionalism
-   Maintain organized records and efficient document management systems

## Requirements

-   5–8 years of experience as an Executive Assistant or Personal Assistant supporting a Chairman, CEO, Founder, or Senior Executive in a fast-paced environment.
-   Strong understanding of the UAE business environment, local service providers, executive support services, and business culture.
-   Valid UAE driving license and confidence in driving across the UAE is preferred.
-   Excellent command of English, both written and spoken.
-   Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint etc.
-   Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
-   Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion.
-   Flexible to work outside standard business hours when required by the Chairman’s schedule.
-   Available to respond promptly to urgent and time-sensitive matters, including weekends and public holidays when business-critical.
-   Strong problem-solving skills, ownership mindset, and ability to work independently with minimal supervision.
-   Fluent in English & Hindi.

## Apply

[Apply at Meraki Group](https://apply.workable.com/meraki-global/j/699EEF1FC3/apply)

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