# Office Manager

> Messe Muenchen India · Mumbai, India · — · Posted 2026-11-11

**Workplace:** on_site

## Description

## About the Role

**Messe Muenchen India** is seeking an organized, proactive Office Manager to own the day-to-day running of our **Mumbai** Head office & Sales offices at Delhi & Bangalore. Reporting to the **CFO**, you will be the operational backbone of the workplace — keeping office facilities, admin vendors, and the processes running smoothly so the team can focus on its core work.

## Key Responsibilities

## Office operations & administration

•         Manage the daily operations of the office, ensuring a safe, tidy, and well-functioning workplace.

•         Develop, document, and enforce office policies and procedures; keep the employee handbook section on workplace practices current.

•         Order and manage office supplies, equipment, and stationery within budget.

•         Maintain physical and digital filing systems, contracts, and records; handle incoming office generic mails and correspondence.

•         Oversee reception and visitor management, ensuring professional front-of-house experience.

•         Induction to new team members with office and admin related policies and procedures

•         Effectively manage the administration team

## Finance & bookkeeping support

•         Prepare, track, and process office admin invoices, purchase orders, and expense reports.

•         Administer petty cash and reconcile office-related accounts monthly.

•         Track office expenditure against budget; flag variances and forecast needs.

•         Liaise with the finance team on payments and records.

## Facilities, vendors & compliance

•         Source, negotiate, and manage contracts with suppliers, cleaning, security, and maintenance vendors.

•         Schedule repairs and preventive maintenance for office equipment and premises.

•         Serve as the point of contact for building management, landlords, and service providers.

•         Ensure compliance with health & safety regulations; run fire drills and maintain first-aid provisions.

## Team coordination & events

•         Support team meetings, offsites, and company events, including catering, venue & other logistical arrangements.

•         Take minutes at administrative meetings and follow up on action items.

## Qualifications & Skills

## Required

•         Bachelor's degree or diploma in business administration, management, or a related field — or equivalent practical experience.

•         **10-15** years of experience in office management, administration, or a similar role.

•         Proficiency with Microsoft Office and/or Google Workspace; comfort with office-management or ERP tools.

•         Working knowledge of bookkeeping and expense processes.

•         Excellent written and verbal communication skills in **English**.

•         Strong organizational ability with the capacity to prioritize and manage multiple deadlines independently.

•         High level of discretion and integrity when handling confidential information.

## Core competencies

•         Organization & prioritization

•         Problem-solving under pressure

•         Negotiation & vendor management

•         Budget awareness

•         Communication & interpersonal warmth

•         Confidentiality & professionalism

•         Adaptability

•         Attention to detail

## Apply

[Apply at Messe Muenchen India](https://apply.workable.com/messe-muenchen-india/j/947B71DA35/apply)

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