# Clinic Operations Manager

> metabolic · Dubai, United Arab Emirates · Full-time · Posted 2026-06-19

**Workplace:** on_site

## Description

### Position Overview

The Clinic Operations Manager is responsible for the seamless daily operation of both clinical support and premium hospitality functions. Reporting directly to the Head of Operations & Nursing, this role drives site-level performance while proactively collaborating with peer managers across the group to optimise shared resources, staffing, and patient flow.

### Reporting Lines

Direct Report To: Head of Operations & Nursing

Collaboration Mandate: High-frequency coordination with peer Clinic Operations Managers across all group sites.

### Key Accountabilities

### 1.  Daily Operational & Clinical Oversight

Patient Affairs — Administration

-   Manage the administrative core of the clinic, overseeing patient registration, billing accuracy, insurance coordination, and data integrity.

Patient Relations — Experience

-   Lead all patient-facing interactions, ensuring a five-star hospitality experience, managing VIP requirements, and driving service recovery when issues arise.

Pharmacy & Nursing — Logistics

-   Provide both clinical & non-clinical operational leadership to Pharmacy and Nursing teams, focusing on scheduling, resource fulfilment, and workflow integration with the administrative front end.

Facilities & Hospitality

-   Uphold hospital-grade cleanliness alongside a luxury-hotel aesthetic throughout the facility.
-   Oversee cleaning crews and barista teams to ensure the environment is pristine and F&B service meets the group's premium standards.

### 2.  Group Collaboration & Resource Agility

-   Act as a key member of the group's leadership network, coordinating with managers at other sites to load-balance patient volumes and share resources during peak periods.
-   Manage the flexible deployment of staff — including Patient Affairs and Nursing support — across sites to cover gaps, prevent burnout, and maintain consistent service levels.
-   Work with the Head of Operations & Nursing to ensure SOPs are fully standardised, enabling staff to transition between locations without friction.

### 3.  Workforce & Rota Management

-   Design and own the master schedule for all direct reports, ensuring 100% coverage across Patient Affairs, Patient Relations, Nursing, Pharmacy, and Facilities.
-   Align Nursing shifts with Doctor consultation hours and ensure Pharmacy staffing matches peak discharge windows.
-   Manage leave planning, absence cover, and contingency scheduling to maintain uninterrupted service delivery.

### 4.  Facility Integrity & Regulatory Compliance

-   Conduct rigorous daily walkthroughs of the entire facility — barista stations, patient lounges, and clinical rooms — ensuring all areas meet applicable health authority standards and the group's luxury brand guidelines.
-   Oversee the procurement and stock management of non-medical inventory, ensuring the facility is consistently equipped to serve patients and staff.
-   Maintain accurate compliance records and support audit readiness in line with regulatory requirements.

## Requirements

-   Experience: 5+ years in Healthcare Operations, ideally within a multi-site private clinic or **luxury** medical centre.
-   Leadership Style: A matrix leader who can manage the technical demands of a Pharmacy and the hospitality expectations of a barista team with equal fluency.
-   Agility: Proven ability to resolve staffing gaps and redirect patient flows in real time.
-   Technical: Proficiency in EMR (Electronic Medical Records) and advanced workforce scheduling software.

## Apply

[Apply at metabolic](https://apply.workable.com/metabolichealth/j/B20DB2A9F8/apply)

---
Powered by [Workable](https://www.workable.com)