# Ai Founders Associate

> Mind Friend · Sri Lanka (Remote) · — · Posted 2026-06-03

**Workplace:** remote

## Description

ONLY CANDIDATES FROM THE LOCATIONS LISTED.

Must have attended private school.

About the Role:

This role blends elements of a Founder’s Associate, Chief of Staff, AI Automation Specialist, and Operations Assistant.

About MindFriend:

MindFriend is an online marketplace for therapists. We’re looking for a highly capable, AI-native operator to work directly with the founder.

This is a hands-on, trusted role covering executive support, operations, AI automation, research, light finance coordination, and day-to-day problem solving. The goal is simple: save the founder time, improve systems, and keep the business running smoothly.

What You’ll Do:

1\. AI, automation & research

\* Use AI for deep research across legal, HR, technical, and operational topics

\* Build and maintain AI workflows and lightweight internal agents

\* Identify repetitive work and automate it wherever possible

2\. Finance & bookkeeping support

\* Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support)

\* Track spend and produce simple financial summaries

\* Liaise with accountants as needed

3\. Legal & compliance support (AI-assisted)

\* Research legal and compliance topics using AI and summarise findings clearly

\* Organise contracts, policies, and key documentation

\* Flag risks early and escalate to professionals when required

4\. Founder & operations support

\* Manage calendar, inbox, scheduling, travel, and follow-ups

\* Prepare agendas, notes, and action tracking

\* Act as a gatekeeper and protect founder time

\* Run ad-hoc projects and day-to-day operations end to end

What We’re Looking For

\* Highly organised, reliable, and detail-oriented

\* Experience supporting founders, executives, or small teams

\* Strong with AI tools, automation, and modern SaaS platforms

\* Comfortable building workflows and lightweight AI systems

\* Capable with basic bookkeeping and financial admin

\* Strong online research skills (legal/compliance a plus)

\* Clear communicator who can summarise complex information

\* Discreet, trustworthy, and comfortable with confidential information

\* Proactive, independent, and comfortable working across varied tasks

Useful Experience:

\* Executive Assistant or Chief of Staff roles

\* Startup or founder support experience

\* AI automation, prompt engineering, or workflow design

\* Tools like Xero, QuickBooks, Stripe, PayPal, Excel/Google Sheets

\* Notion, Airtable, Zapier, Make, Slack, Asana, Trello, Google Workspace

\* Operations, project management, or business administration

Personality Fit:

This role suits someone who enjoys variety, ownership, and problem-solving. You should be comfortable working closely with a founder, handling sensitive information, and switching between strategic and operational tasks.

You should naturally improve systems, bring order to chaos, and spot what needs doing before being asked.

## Apply

[Apply at Mind Friend](https://apply.workable.com/mind-friend/j/36AA187308/apply)

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