# Operations & Admin assistant

> MIRA CONSTRUCTION L.L.C · Dubai, United Arab Emirates · Full-time · Posted 2026-10-22

**Workplace:** on_site

## Description

We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: **Monday-Saturday, 9:00 AM – 6:00 PM.** Office located in **Dubai Hills** or **Al Barsha (Art of Living Mall).**

**Responsibilities**

_**Administration**_

-   Ordering, activating, and tracking SIM cards for employees
-   Receiving, sending, and tracking correspondence and courier deliveries
-   Preparing, coordinating, filing, and monitoring contract deadlines
-   Handling management requests, including personal errands

_**Reporting and Record-Keeping**_

-   Maintaining and updating internal reports
-   Organizing and maintaining reporting documentation
-   Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return

_**HR Support**_

-   Tracking employee leave and maintaining leave records
-   Tracking employee birthdays and organizing birthday greetings
-   Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions

_**Vendor Management**_

-   Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers
-   Requesting quotations, placing orders, and monitoring deadlines and quality

_**Communications**_

-   Managing and moderating work-related chats
-   Maintaining timely communication with employees and vendors via messaging apps

## Requirements

-   **Location:** Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred.
-   **Work experience:** 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.
-   **Fluent Russian** is a big plus.
-   **English proficiency:** Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.
-   **Strong organizational skills and attention to detail:** Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks.
-   **Effective communication skills:** Ability to communicate professionally with management, team members, and external vendors, both online and in person.
-   **Ownership and accountability:** Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time.
-   **Multitasking and prioritization:** Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance.
-   **Confident use of MS Office or Google Workspace:** Experience working with spreadsheets, documents, internal reports, and databases.
-   **Strong interpersonal and coordination skills:** Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries.
-   **Flexibility:** Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.

## Benefits

-   Fixed salary
-   Visa sponsorship
-   Medical insurance
-   Annual paid leave
-   Modern office
-   Dynamic, fast-growing, and collaborative team
-   Professional growth and career development opportunities

## Apply

[Apply at MIRA CONSTRUCTION L.L.C](https://apply.workable.com/mira-construction-l-dot-l-c-1/j/751EAF16AB/apply)

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