# PE - Administrative & Accounting Assistant

> MyOutDesk · Lima, Peru · Full-time · Posted 2026-07-03

**Salary:** Up to unknown currency 36,000

**Workplace:** on_site

**Department:** Virtual Professionals

## Description

We're hiring on behalf of a well-established home services company looking for a long-term team member to take ownership of their back-office operations and free up the in-house team to focus on growth.

**The Role**

This is primarily an **accounting and administrative role** for someone who is detail-oriented, organized, and takes pride in keeping the books and back office running cleanly. You'll be embedded in the day-to-day operations of a busy field services company — managing invoices, supporting bookkeeping, maintaining CRM records, and making sure nothing falls through the cracks administratively.

This is a long-term position. We're looking for someone who wants to grow with a team, not just fill a seat.

### **Key Responsibilities**

**Bookkeeping & Billing (Primary Focus)**

-   Call field technicians daily to capture accurate labor hours and materials used on each job
-   Build time & material invoices in QuickBooks per completed project phase
-   Apply correct markup to verified material costs
-   Cross-reference supplier purchases (Roberts, DSG, Menards, Home Depot) to ensure nothing goes unbilled
-   Support general bookkeeping tasks alongside the internal team
-   Maintain accurate job-level P&L tracking

**Administrative & CRM Management**

-   Maintain CRM pipeline in GoHighLevel — update stages, notes, and contact records accurately
-   Triage inbox and flag urgent items for the team
-   Schedule and confirm appointments, estimates, and inspections
-   Coordinate handoffs between the office and field team
-   Keep all records clean, current, and organized

**Permits & Inspections Support**

-   Pull required permits 1–2 weeks ahead of scheduled work phases
-   Schedule city inspections and confirm field lead availability
-   Log permit details and notify the team of confirmed windows

**Pipeline Oversight (Administrative)**

-   Monitor the CRM pipeline for stalled proposals and flag for follow-up
-   Send professional follow-up emails and occasional calls on pending bids — low volume, no cold calling
-   Keep the pipeline accurate so the team always knows where every job stands

## Requirements

-   2+ years in bookkeeping, accounting support, or administrative operations

-   Experience with QuickBooks or a similar invoicing/accounting tool — **required**
-   CRM experience
-   Strong written and spoken English — professional and confident
-   Comfortable making occasional outbound calls in English when needed
-   Highly organized, reliable, and consistent — this is a long-term role

**Nice to Have**

-   Background supporting field service, trades, or home services businesses
-   Experience with permits, scheduling, or billing workflows in a service-based company

## Benefits

-   Salary: up to S/3,000 based on experience

-   Employment contract from day one + full Peruvian legal benefits (CTS, vacaciones, gratificaciones)
-   Private health insurance (EPS)
-   Modern office in San Isidro's financial district
-   Direct, long-term relationship with your U.S. client

**Why MOD?** One client. One relationship. You're not a seat in a campaign — you're a direct extension of a U.S. business that knows your name, values your work, and is built for the long term.

This company is made up of genuinely good people who are investing in a long-term solution — not a quick fix. You'll have real ownership over the back office, work closely with a tight-knit team, and see the direct impact of your work every single day. If you're looking for stability, a team that values you, and a role where your accounting and admin skills truly matter — this is it.

_Please upload your resume in English._

## Apply

[Apply at MyOutDesk](https://apply.workable.com/mod-careers/j/F17E31851C/apply)

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