# Admin Specialist - Office Operations & Set-up

> moomoo · Bangkok, Thailand · Full-time · Posted 2026-07-16

**Workplace:** on_site

## Description

**About the role**

Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination.

**Key Responsibilities**

-   Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations
-   Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals.
-   Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records.
-   Organize business travel, visas, hotels, claims pre-checks, and company events/meetings
-   Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access)
-   Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices
-   Coordinate employee welfare initiatives and office benefits.
-   Provide administrative and operational support for business activities and internal stakeholders as assigned.
-   Perform other ad hoc administrative and operational duties as assigned.

**Qualifications**

-   Bachelor’s degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments.
-   Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation.
-   Excellent coordination and service mindset; strong prioritization in a fast-moving set-up
-   Language: Native/Fluent Thai and good English; Chinese is a plus.
-   Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus

## Benefits

**We offer a comprehensive and holistic work experience and package as follows:**

-   Competitive compensation & benefits
-   Fun loving and diverse work environment
-   Business casual work attire everyday

Please note that only short-listed candidates will be contacted.

## Apply

[Apply at moomoo](https://apply.workable.com/moomoo/j/82B38FE4CF/apply)

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