# Executive Assistant to the CEO

> Moonlight Staffing LLC · Philippines (Remote) · Full-time · Posted 2026-01-27

**Salary:** USD 14,400–18,000

**Workplace:** remote

**Department:** Operations

## Description

**Partner with the CEO to Execute High-Impact Projects and Strategic Priorities**

Parity Homes is seeking a full-time Executive Assistant to the CEO to oversee and coordinate high-priority operational and strategic initiatives across departments. We're looking for an organized, tech-savvy, and proactive professional with a proven track record in virtual project management. The ideal candidate is comfortable managing multiple priorities, aligning stakeholders, tracking progress toward goals, and ensuring successful execution of cross-functional projects.

This role is ideal for someone who thrives in a remote environment, communicates effectively, and takes ownership of moving teams from ideas to outcomes. Applications will be accepted until the role is filled.

**Reports To:** Chief Executive Officer

**Works Closely With:** Department Leads, Senior Executive Partner to the CEO

### **About Parity Homes**

Parity innovatively unlocks gridlocked housing markets by leveraging the social capital of existing neighbors. We create upfront demand for affordable homeownership opportunities in neighborhoods experiencing hyper-vacancy by helping residents, families, and social collectives purchase homes together--block by block--as a means of wealth-building and community-building.

We remove systemic barriers to neighborhood revitalization through innovative acquisition and rehabilitation methods, restoring long-abandoned homes and selling them at deeply affordable price points. Our work is guided by racial equity, intersectionality, and development without displacement.

### **About the Role**

The Executive Assistant to the CEO serves as the operational backbone of Parity's strategic projects and organizational systems. You will build project timelines, track deliverables, manage cross-team communication, and ensure nothing falls through the cracks. The right person is detail-oriented, solutions-focused, and energized by helping teams turn vision into execution.

###   
**Key Responsibilities**

**Cross-Team Coordination**

-   Coordinate and document strategic meetings, identifying next steps and responsible parties.
-   Manage projects using ClickUp and maintain accountability across teams.
-   Track deliverables, dependencies, and timelines across multiple initiatives.
-   Proactively flag delays, identify solutions, and adjust schedules as needed.
-   Maintain a central project calendar to ensure visibility of all major deadlines.

**Administrative Support**

-   Maintain and optimize the CEO's calendar, prioritizing key meetings and deadlines.
-   Coordinate internal and external meetings across multiple time zones.
-   Send reminders, prepare meeting briefs, and manage scheduling conflicts.
-   Monitor and organize the executive's inbox, drafting and sending professional communications.
-   Filter and prioritize messages to keep focus on strategic initiatives.

**Written and Internal Communications**

-   Draft and edit polished, brand-aligned written content such as emails, newsletters, blog posts, and internal memos.
-   Create client-facing materials including announcements, templates, and onboarding documents.
-   Maintain SOPs, team handbooks, and process documentation.

**Travel and Event Coordination**

-   Plan and manage travel logistics, including flights, accommodations, and ground transportation.
-   Prepare detailed itineraries and oversee travel budgets.
-   Organize virtual or in-person events, conferences, and client meetings.

**Systems and Process Management**

-   Support implementation and optimization of communication and documentation tools.
-   Identify process improvements and lead automation initiatives.
-   Create internal reports and dashboards to track KPIs and organizational impact.
-   Support evaluation and reporting of grant deliverables and partner-funded projects.

## Requirements

-   Minimum 3 years of experience as an Executive Assistant supporting senior leadership or a CEO.
-   Background in mass communication, media, or content writing preferred.
-   At least 2 years of experience working remotely in the Eastern Time Zone.
-   Exceptional organizational, time management, and multitasking skills.
-   Excellent written and verbal communication abilities.
-   Proficiency with ClickUp, Microsoft Workspace, Zoom, and cloud-based file systems.
-   Strong initiative and independence in managing competing priorities.
-   Experience supporting virtual teams in a fully remote environment.
-   Fully remote position
-   Approximate 50-hour work week
-   Schedule: 9:00 AM - 5:00 PM EST

## Benefits

-   Salary Range: $1200 - $1500 / monthly
-   Competitive pay commensurate with experience.
-   Performance-based bonuses as the company continues to grow.
-   Direct mentorship from the Founder and CEO.
-   21 days of paid time off.
-   Health benefits (in progress).
-   13th month end-of-year bonus.

## Apply

[Apply at Moonlight Staffing LLC](https://apply.workable.com/moonlight-staffing-llc/j/CB45C887CD/apply)

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