# Real Estate Virtual Assistant for Remote - Hybrid Set-up > MySigrid · Manila, Philippines (Hybrid) · Full-time · Posted 2026-06-03 **Salary:** unknown currency 380,000–480,000 **Workplace:** hybrid **Department:** Customer Success ## Description ![](https://workablehr.s3.amazonaws.com/uploads/photos/207746/92a0e6142d4e923f9c0e2f29f3ac25b1.jpg) **YOUR ROLE AS A REAL ESTATE EXECUTIVE ASSISTANT** We are seeking a highly experienced and detail-oriented Real Estate Virtual Assistant with comprehensive knowledge of the US real estate market. In this role, you will be an integral part of our real estate operations — managing complex transactions, overseeing escrow processes, and serving as a reliable point of coordination between all parties involved in a deal. You thrive in a fast-paced environment, are proactive in managing timelines, and take pride in delivering seamless real estate experiences from contract to close. As a Real Estate Executive Assistant, you will be expected to perform the following: - _Transaction Management_ - Oversee end-to-end real estate transactions, ensuring all parties — buyers, sellers, agents, lenders, and title companies — are aligned and moving on schedule - Monitor and manage transaction timelines, contingency deadlines, and closing dates with precision - Prepare, review, and organize real estate contracts, purchase agreements, disclosures, and addenda - Maintain accurate and up-to-date records in transaction management platforms such as Dotloop, Skyslope, or similar tools - Flag potential issues early and proactively coordinate resolutions to keep deals on track - _Escrow & Closing Coordination_ - Coordinate directly with escrow officers and title companies to facilitate smooth and timely closings - Prepare and track escrow instructions, earnest money deposits, closing disclosures, and settlement statements - Ensure all required documentation is submitted accurately and within deadlines - Follow up on outstanding items, signatures, and approvals throughout the escrow process - Assist in post-closing tasks including file archiving and final documentation distribution - _Listings & Market Research_ - Create, manage, and update MLS listings with accurate property details, photos, and descriptions - Conduct comparative market analysis (CMA) and provide relevant insights on US real estate market trends - Research property data, neighborhood statistics, and competitive listings to support agents and brokers - Monitor market activity and flag relevant changes that may impact ongoing or upcoming transactions - _Client & Stakeholder Communication_ - Serve as a professional point of contact for clients, agents, lenders, and other stakeholders throughout the transaction - Draft and send regular transaction updates, follow-up emails, and status reports - Schedule appointments, property showings, inspections, and walkthroughs - Manage and maintain CRM platforms to ensure all contacts, notes, and communications are current - _Administrative Support_ - Provide day-to-day administrative support to real estate agents or brokerages - Organize and maintain digital filing systems for all transaction and client documents - Assist with social media content, email campaigns, or marketing materials as needed - Track agent productivity, deal pipelines, and reporting dashboards ## Requirements **As a minimum, we expect candidates to meet the following requirements:** - Minimum 2-3 years of experience as a Real Estate VA, Transaction Coordinator, or in a similar real estate operations role - Deep and demonstrated knowledge of the US real estate market, terminology, and transaction processes - Proven hands-on experience managing escrow transactions and coordinating real estate closings - Proficiency with real estate platforms such as MLS, Dotloop, Skyslope, Zipforms, or equivalent tools - Strong working knowledge of CRM platforms (e.g., Follow Up Boss, Salesforce, HubSpot) and Google Workspace / Microsoft 365 - Exceptional attention to detail, organizational skills, and the ability to manage multiple transactions simultaneously - Excellent written and verbal English communication skills — able to correspond professionally with US-based clients and stakeholders - Highly self-motivated and capable of working independently in a fully remote setup, aligned with US time zones **Nice to Have** - Direct experience supporting US-based real estate agents, teams, or brokerages - Background in title, escrow, or mortgage processing - Familiarity with state-specific real estate laws, disclosures, and compliance requirements - Experience with real estate marketing tools, IDX platforms, or property management software - Knowledge of investment properties, short sales, or REO transactions ## Benefits **At MySigrid, we aim to ensure the professional and personal growth of all our employees:** - Two weeks of paid training. - Vacation leave and Sick leave credits. - HMO Package for the employee and two dependents. - Reimbursable internet charges. - Comprehensive training and continuous learning advantages. - Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes. - High importance to work-life balance with the opportunity to work from home part of the week. - Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company. - Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues. - Work in a corporate culture that encourages collaboration, with an emphasis on our core values: _Integrity, Passion, Teamwork and Respect, Proactiveness,_ _Accountability_, and _Determination._ **Co-Working days** MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets once a month at a minimum. ## Apply [Apply at MySigrid](https://apply.workable.com/mysigrid/j/AC8EE52F69/apply) --- Powered by [Workable](https://www.workable.com)