# Remote Operations & Logistics Specialist

> Nacre Capital · Philippines (Remote) · Full-time · Posted 2026-09-23

**Workplace:** remote

## Description

We are a manufacturing company producing machines and replacement parts for global distribution. We are seeking a detail-oriented, proactive **Remote Operations & Logistics Specialist** to join our team.

In this role, you will be key to keeping our day-to-day business running smoothly. We value team members who **take full ownership of their tasks**—meaning you don't just execute instructions, but drive tasks through to completion, proactively solve problems, and make sure nothing falls through the cracks.

  
  

### Key Responsibilities

### 1\. Logistics & Inventory Management

-   **End-to-End Shipment Coordination:** Take ownership of organizing, scheduling, and tracking international shipments of machines, components, and spare parts from dispatch to delivery.

-   **Customs Clearance:** Prepare and review shipping documentation (commercial invoices, packing lists, certificates of origin). Experience or familiarity with **EU import/export procedures** is a strong plus.

-   **Inventory Tracking:** Monitor stock levels of machines and spare parts, keeping inventory records accurate and up to date.

-   **Carrier Communication:** Proactively liaise with freight forwarders, couriers, and customs agents to resolve delays and ensure smooth transit without waiting for promptings.

### 2\. Vendor Cost Controlling & Review

-   **Invoice Verification:** Audit incoming invoices from contractors and vendors against logged hours, agreed rates, and actual expenses to ensure total accuracy.

-   **Expense & Discrepancy Tracking:** Flag discrepancies directly with vendors and follow up until issues are resolved.

-   **Cost Reporting:** Assist management with basic cost tracking and variance reporting.

### 3\. General Administration

-   Organize operational documentation, digital files, and vendor records efficiently.

-   Draft, edit, and manage professional email communications with international suppliers, logistics partners, and internal team members.

-   Own general administrative workflows to ensure daily operations run without bottlenecks.

## Requirements

-   **Task Ownership & Accountability:** Strong self-starter mindset. You take complete responsibility for your assigned projects, follow up independently, and deliver results without needing constant oversight.

-   **Experience:** 1–3 years of experience in administrative, logistics support, or operational roles (Entry to Mid-Level).

-   **Language Skills:** Excellent written and verbal English communication skills.

-   **Technical Skills:** Proficient in **Google Workspace** (Docs, Sheets, Drive) and/or **Microsoft Office** (Word, Excel, Outlook). Strong familiarity with spreadsheets and digital collaboration tools is essential.

-   **Logistics Knowledge:** Understanding of international shipping concepts (Incoterms, freight documentation). Prior exposure to EU shipping regulations is beneficial.

-   **Work Setup:** A reliable internet connection, a dedicated quiet workspace, and a functional computer setup for remote work.

-   **Soft Skills:** Highly organized, detail-oriented, solution-focused, and comfortable working independently across time zones.

### Working Hours & Flexibility

-   **Full-Time Commitment**.

-   **Time Zone Overlap:** You must be able to align your schedule to overlap for **at least 4 hours** with Central European Time (CET) business hours (typically 09:00 to 17:00 CET).

## Apply

[Apply at Nacre Capital](https://apply.workable.com/nacrecapital/j/740F868974/apply)

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