# Executive Assistant to the CEO

> Nation Security · Miami, United States · Full-time · Posted 2026-05-04

**Salary:** USD 48,000–55,000

**Workplace:** on_site

**Department:** Office

## Description

We are seeking a highly organized, professional, and discreet **Executive Administrative Assistant** to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters. This is a vital, high-visibility role for someone proactive, manages logistics flawlessly, and can serve as a polished gatekeeper and operational hub for the executive office, often interacting with clients and staff who communicate in both English and Spanish.

Key Responsibilities

-   **Executive Support & Coordination:** Manage the CEO’s dynamic calendar, scheduling meetings, internal check-ins, site visits, and operational reviews across Florida service areas.
-   **Logistics & Travel Management:** Coordinate all business logistics, including booking detailed travel arrangements (flights, hotels, ground transport) often required for rapid response to client or franchise locations.
-   **Communication & Liaison:** Act as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence from clients, executive staff, franchisees, and vendors in **both English and Spanish**. Draft, proofread, and prepare professional correspondence, proposals, and internal memos.
-   **Operational Meeting Preparation:** Prepare agendas, compile operational reports, and organize briefing materials for weekly executive meetings, internal team huddles, and external client or investor presentations.
-   **Office Management:** Handle the CEO's administrative duties, including expense reporting, invoice processing, managing office supply inventory, and coordinating occasional internal events.
-   **Discretion & Confidentiality:** Handle sensitive business information, including client contracts, franchise details, personnel matters, and internal financial data, with the highest level of professionalism and confidentiality.

_**Nation Security, LLC is an Equal Opportunity Employer**_

## Requirements

-   **Experience:** 3+ years of administrative support experience, with at least 1-2 years directly supporting a C-level executive (CEO, President, or COO), ideally within the security services, logistics, or related service industries.
-   **Language Requirement:** **Must be professionally fluent (written and verbal) in both English and Spanish** to effectively communicate with stakeholders, clients, and employees.
-   **Location/Availability:** Must be able to work full-time in the Miami, FL office.
-   **Technical Proficiency:** Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management software is a plus.
-   **Organizational Skills:** Exceptional organizational, time management, and problem-solving abilities, capable of thriving in a fast-paced, sometimes unpredictable, operational environment.
-   **Attributes:** Resourceful, detail-oriented, self-starter who anticipates needs and handles pressure with grace.

## Apply

[Apply at Nation Security](https://apply.workable.com/nationsecurity/j/E7FE317F01/apply)

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