# Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site

> Nexvel · Elkins Park, United States · Part-time · Posted 2026-02-18

**Workplace:** on_site

## Description

### **About Nexvel Solutions - Administrative Assistant**

Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.

We’re hiring a **part-time, in-office Administrative Assistant** to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.

This is not a traditional “admin” role. This is a **high-impact support position** inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you’ve worked in a marketing agency or client-services environment before, you'll feel like this is the role for you.

This is an **in-office position** based in **Elkins Park, PA**. We’re collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we’d love to meet you.

### Who This Role Is Perfect For

This role is a great fit for someone who:

-   Has worked in a **marketing agency** or fast-paced client-services role
-   Loves staying organized and managing moving pieces
-   Communicates clearly and professionally over email
-   Enjoys following up and keeping tasks from falling through the cracks
-   Takes pride in delivering polished work and catching details before clients do

### This Role Is NOT For

-   Someone looking for a slow-paced front desk/admin job
-   Anyone uncomfortable with deadlines, follow-ups, or accountability
-   Candidates who prefer to work independently with minimal communication

### Key Responsibilities - Administrative Assistant

### **Scheduling, Communication & Meeting Support**

-   Schedule internal meetings, client meetings, and project calls
-   Draft, edit, and send professional client-facing emails
-   Follow up with clients to collect approvals, assets, and responses
-   Assist leadership with daily administrative tasks and organization
-   Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
-   Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed

### **Task & Project Coordination (Monday.com)**

-   Manage tasks and workflows in **Monday.com**
-   Ensure deadlines are tracked and deliverables are progressing
-   Communicate with internal team members and contractors to keep projects moving
-   Help organize and document project details and next steps

### **Photoshoot & Vendor Coordination**

-   Coordinate logistics for photoshoots and content production
-   Communicate with photographers/videographers and internal staff
-   Ensure timelines, details, and deliverables are clearly communicated

### **Quality Assurance (QA)**

-   Review deliverables before they go to clients
-   Catch missing details, errors, formatting issues, or inconsistencies
-   Ensure work is professional, accurate, and ready for client delivery

### **Onboarding Support**

-   Assist with onboarding new clients (accounts, tools, documentation)
-   Help ensure new clients are set up for success quickly

## Requirements

### Required Qualifications - Administrative Assistant

-   Strong organization and attention to detail
-   Strong written communication skills (email drafting is a big part of the job)
-   Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
-   Comfortable following up and keeping projects moving
-   Able to manage multiple tasks and shifting priorities
-   Reliable, professional, and accountable

### Strongly Preferred Qualifications

-   Experience working at a **marketing agency** or in a **fast-paced client-services environment**
-   Experience using **Monday.com** or other project management software
-   Experience coordinating vendors, contractors, or production schedules

### What Success Looks Like in This Role

-   Leadership is no longer chasing tasks, updates, and follow-ups
-   Clients feel communicated with and supported
-   Projects stay organized and move forward consistently
-   Deliverables go out accurate, polished, and on time
-   Monday.com stays clean, updated, and reliable

### Why Join Nexvel?

-   Work directly with leadership inside a growing agency
-   High exposure to marketing agency operations and client work
-   Opportunity to grow into operations, project coordination, or account support
-   Collaborative in-office environment where your work has real impact

## Benefits

### Benefits / Perks

-   Flexible part-time schedule (25–30 hours per week)
-   In-office role with a collaborative, team-based environment
-   Direct exposure to real marketing agency operations and client work
-   Opportunity to grow into a larger role as the agency expands
-   Direct access to leadership and decision-making
-   Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)

### Compensation

**$20–$22/hour This is not a salaried position but has potential to be full time**  
_(Top of range available for strong marketing agency or client-services experience.)_

### How to Apply

Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.

## Apply

[Apply at Nexvel](https://apply.workable.com/nexvelsolutions/j/A85E174572/apply)

---
Powered by [Workable](https://www.workable.com)