# Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)

> Nippon Shokken U.S.A. Inc. · Hayward, United States · Part-time · Posted 2026-09-19

**Workplace:** on_site

**Department:** Administration

## Description

**Nippon Shokken U.S.A.** is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

◆ **MISSION** Make America tastier and more convenient as Japan's No. 1 Sauce Company.

◆ **JOB SUMMARY**

We are seeking an experienced administrative professional who values a stable work schedule and enjoys supporting daily office operations. **This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company.** Candidates seeking short-term, seasonal, or temporary employment may not be the best fit.

◆ **WORKING HOURS**

-   Monday through Friday
-   4 hours per day (11:00 am - 3:00 pm)
-   Consistent weekly schedule

◆ **ESSENTIAL DUTIES** 

-   Process receipts for everyone in the office. Understanding correct information and process for reimbursement.
-   Put receipt information in purchase item list and submit to headquarters within due date.
-   Manage, fill out, and submit time attendance sheet
-   Manage and make customer list, NET pricing form, Terms and Conditions, and contracts.
-   Troubleshoot for any shipping problems.
-   Process orders from customers and also the ones forwarded from sales reps.
-   Update customer list when needed. Update AR list daily.
-   Contacting customer’s accounting department through calls or email to have payments made within due date.
-   Make sample kits.
-   Help send DMs. Help ship out any packages.
-   Update target sales sheet for each customer.
-   Make appointments with customers.
-   Check stock of office supplies and order upon manager’s approval.
-   Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager’s approval.
-   Take phone calls.
-   Receiving packages.
-   Manage morning announcements and company notices.
-   Report to manager about daily progress, problems and proposals.
-   Other tasks asked by the manager.
-   Job duties are not limited to list above.

## Requirements

-   Legally authorized to work in the U.S. without current or future sponsorship for employment VISA
-   Valid driver license
-   Report to office every morning in own or public transportation
-   Read, write and speak business level English
-   Ability to lift min. 40 pounds
-   Able to type 30 words within 1 minute without any mistakes
-   Ability to stay seated 4+ hours
-   Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
-   Comply with company rules
-   Follow company policies
-   Punctual
-   Focus on the task given by the company
-   Is honest, tenacious and can work continuously
-   Collaborate and cooperate with own department and other departments
-   Able to prioritize tasks and manage time well
-   Keep company and customer information (price, product, inventory, sales data etc.) confidential
-   Take manager’s and supervisor’s advice and suggestion honestly to improve one’s speech, conduct and behavior
-   Able to manage tasks with precision and speed
-   Adaptive to various cultures

## Benefits

-   Paid Sick Leave
-   Company Party (Summer BBQ Party and Holiday Party)
-   Pay: $24.80 - $27.40 per hour

## Apply

[Apply at Nippon Shokken U.S.A. Inc.](https://apply.workable.com/nipponshokkenusa/j/ABE38163B3/apply)

---
Powered by [Workable](https://www.workable.com)