# New Matters Specialist

> O'Hagan Meyer · Chicago, United States (Hybrid) · Full-time · Posted 2026-07-15

**Salary:** USD 48,000–60,000

**Workplace:** hybrid

**Department:** Support Staff - Midwest

## Description

Mid-size law firm with 26 offices nationwide is looking for a motivated self-starter who is detail-oriented and well-organized to help on our New Matters team with the process of opening new files and running conflict searches.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Essential Duties and Responsibilities:** 

·       Setting up new files in the billing system for all offices nationwide

·       Review new intake forms for accuracy and completion

·       Following up on missing or inaccurate forms

·       Reviewing engagement letters

·       Preparing and distributing correspondence related to the new matter. Update existing file set up information as needed

·       Working with other staff members, such as [paralegals](https://www.google.com/search?rlz=1C1GCEB_enUS875US875&cs=0&sca_esv=1171e7f9e6150e63&q=paralegals&sa=X&ved=2ahUKEwjR-pTv5tyMAxU8F1kFHeKDBX4QxccNegQIIxAB&mstk=AUtExfAxXTEfNwi7z34O78Cl3f6yPUfcLOKEGomhlCsWjZL0O7PdPhxGEZd_bHnJdBxt3o-Rn9Snez3ots4sApeSfeUKhhe4Y16TGuW6NK69bMGSb0AlUpNOqwRO-5nRy1YH7P0&csui=3) and attorneys, to ensure a smooth transition into the new case. 

·       Back up coverage for processing requests for conflicts searches

·       Assist with projects as needed and other duties as assigned

## Requirements

_·       Proficiency in Microsoft office_

_·       Strong attention to detail and proofreading necessary_

_·_       Excellent time management and judgement skills

_·       Ability to work well in a team environment and independently_

_·       Ability to handle a large volume of work while ensuring a high level of accuracy_

_·       Able to manage multiple projects with competing deadlines and priorities_

_·       Strong organizational and critical thinking skills_

_·       Effective verbal and written communication skills_

·       Previous work history in a law firm setting is beneficial, but not required.

·       Must be committed to providing superior customer service to attorneys while producing a high-quality work product

·       Maintaining confidentiality of client information is paramount. 

·       Experience running conflict checks is a plus

·       Experience with Juris or Aderant is a plus

_·_        

**Salary: $48,000 - $60,000**

## Benefits

-   Health Care Plan (Medical, Dental, & Vision)

-   401(k) Retirement Plan
-   Life Insurance (Basic, Voluntary, & AD&D)
-   Paid Time Off (Vacation, Sick Leave, & Company Holidays)
-   Family Leave (Maternity, Paternity)
-   Short Term & Long-Term Disability 
-   Training & Development
-   Free Food & Snacks in Office
-   Wellness Resources
-   Commuter Benefits

Why Join our Firm?

-   Collaborative and supportive team environment
-   Opportunities for professional growth and skill development
-   Competitive compensation and benefits package

## Apply

[Apply at O'Hagan Meyer](https://apply.workable.com/ohagan-meyer/j/D0D02D3E35/apply)

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