# Accounts Receivable Specialist for a US HVAC Company (Fully Remote)

> OnlyExperts · Philippines (Remote) · Full-time · Posted 2025-07-12

**Workplace:** remote

## Description

**Job Title:** Accounts Receivable (AR) Specialist  
**Location:** Remote (Must be available to work EST business hours)  
**Industry:** HVAC  
**Engagement:** Long-term, 40hrs/week, Independent Contractor (Full-time)

### **About the Company**

Our client is a fast-growing HVAC company based in New York, dedicated to providing top-tier heating, ventilation, and air conditioning services to residential and commercial clients. As the company's operations expand, we are looking for a reliable and detail-oriented **Accounts Receivable Specialist** to manage our billing, collections, and payment processing with accuracy and professionalism.

### **Position Overview**

Reporting directly to the CFO or Finance Manager, the **Accounts Receivable Specialist** will be responsible for end-to-end AR functions — from generating and sending invoices to recording customer payments and managing collections efforts. The ideal candidate should be proactive, organized, and comfortable communicating with customers about outstanding balances.

### **Key Responsibilities**

-   **Invoicing**

-   Generate and send accurate and timely customer invoices based on work orders, contracts, or service reports.
-   Ensure all required documentation is included with invoices (e.g., purchase orders, time logs, service reports).
-   Track and reconcile any discrepancies in billing or service charges.

-   **Payment Recording**

-   Post and apply customer payments to the appropriate invoices in the accounting system.
-   Monitor incoming payments via bank transfers, checks, and other payment methods.
-   Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.

-   **Collections**

-   Follow up with customers via phone and email regarding outstanding or overdue invoices.
-   Maintain a systematic collections process with consistent tracking and escalation procedures.
-   Work with internal departments to resolve billing disputes or service-related concerns impacting payments.

-   **Reporting & Reconciliation**

-   Prepare weekly and monthly AR aging reports and other internal reports as required.
-   Support month-end closing processes by ensuring all AR data is up-to-date and accurate.
-   Maintain clean, organized, and auditable AR records.

### **Requirements**

-   3+ years of experience in Accounts Receivable or related accounting functions
-   Proven experience managing end-to-end invoicing and collections in a service-based business; HVAC or construction industry experience is a plus
-   Proficiency with accounting software (e.g., QuickBooks, NetSuite, or similar)
-   Strong Excel and spreadsheet skills for tracking and reporting
-   Excellent verbal and written communication skills
-   High attention to detail and strong organizational skills
-   Ability to work independently and manage time effectively
-   Must be available to work full-time during **Eastern Standard Time (EST)** business hours

### **Preferred Qualifications**

-   Experience working with a U.S.-based company or clientele
-   Familiarity with job costing, work orders, or service dispatch systems
-   Prior experience with remote/independent contractor roles

## Apply

[Apply at OnlyExperts](https://apply.workable.com/onlyexperts/j/22DE88BB3D/apply)

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