# Accounting Manager for a US Construction Company > OnlyExperts · Philippines (Remote) · Full-time · Posted 2025-08-14 **Workplace:** remote ## Description **Position:** Accounting Manager (Construction & Facilities Maintenance) **Job Class:** Full-time (Remote) **Work Schedule:** EST — New York business hours **Reports to:** Company President (partners closely with the CFO) **Direct Reports:** Staff Accountant; AP/AR Specialists ### Summary The Accounting Manager owns day‑to‑day accounting and finance operations and leads a small team in a high‑volume repair, maintenance, and construction environment. This role is **heavy on reconciliations** and **US GAAP accrual accounting**, with deep responsibility for construction‑specific practices including **job costing**, **percentage‑of‑completion revenue recognition**, and **Work‑in‑Progress (WIP) management,** specifically **Costs in Excess of Billings (underbillings)** and **Billings in Excess of Costs (overbillings)**. You’ll drive month‑end close, prepare and analyze financial statements, ensure compliance with accounting standards, and continuously improve processes and controls. ### Essential Functions **Full‑Cycle Accounting & Close** - Own month‑end, quarter‑end, and year‑end close; prepare and review journal entries (accruals, deferrals, revenue, payroll, inventory/parts, prepaid, fixed assets). - Produce accurate and timely financial statements (P&L, Balance Sheet, Cash Flow) with variance analysis and commentary. - Maintain the **chart of accounts** and cost codes; ensure consistent, accurate coding across a high volume of transactions. **Reconciliations** - Perform and review **bank and credit card reconciliations** (monthly and as needed), merchant/processor reconciliations, and daily cash application reviews. - Reconcile all balance sheet accounts (AR, AP, inventory/parts, payroll liabilities, accrued expenses, prepaids, fixed assets, retained earnings). - Tie‑out subledgers to the GL (AR aging, AP aging, WIP, inventory/parts), resolving discrepancies promptly. **Construction & Project Accounting** - Manage **job setup, job costing, and budget‑to‑actual tracking** for construction and high‑volume R&M/quick‑turn work orders. - Prepare monthly **WIP schedules**, including **Costs in Excess of Billings** and **Billings in Excess**, with clear roll‑forwards and GL tie‑outs. - Apply **US GAAP** revenue recognition for construction (e.g., percentage‑of‑completion) and service/maintenance revenue streams. - Oversee **progress billings**, change orders, retainage, and closeout documentation. **AP/AR, Billing & Cash** - Oversee **AP** (3‑way match, approvals, vendor setup, terms optimization) and **AR** (invoicing cycles for high‑volume work orders, progress billings, cash application, unapplied cash resolution). - Coordinate with Operations/Dispatch for timely billing of quick repairs and maintenance jobs; reduce billing cycle times and DSO. - Maintain subcontractor compliance (W‑9/1099, COIs, lien waivers) and vendor master integrity. **Controls, Compliance & Audit** - Develop, implement, and maintain **internal controls**, accounting policies, and SOPs. - Prepare **audit‑ready workpapers**; coordinate **annual financial audit and insurance audits**; lead PBC responses. - Manage business license and registration renewals (multi‑state) and coordinate insurance renewals and documentation. - Utilize automated tax tools for **sales & use tax** (and VAT/GST where applicable); coordinate with external CPA on federal and state income tax filings. **Reporting, Planning & Partnership** - Prepare **management reports** (WIP, job profitability, backlog, AR/AP aging, cash forecasts, KPI dashboards) for leadership. - Partner with the President and CFO on the **Annual Operating Budget** and rolling forecasts; provide cost and margin insights. - Serve as a point of contact for clients, vendors, lenders, auditors, and other business partners. - Deliver ad hoc analyses to support pricing, resource planning, and operational decisions. ### Qualifications **Required** - Bachelor’s degree in Accounting or Finance. - **5+ years** of progressive GL/full‑cycle accounting experience with **US GAAP** in a **construction and/or facilities maintenance** environment. - Demonstrated expertise with **reconciliations** (bank, balance sheet, subledger tie‑outs) and **accrual accounting**. - Proven experience with **WIP** and **over/under billings** (Costs in Excess / Billings in Excess) and **job costing**. - Advanced Excel skills (lookups, pivots, error‑tracing) and comfort working in **high‑volume** transaction environments. - Strong documentation habits; able to produce clear, audit‑ready workpapers. **Preferred** - CPA (active or in progress) or public accounting/audit experience. - Experience implementing or optimizing accounting processes and internal controls. - Familiarity with construction/field service systems and accounting ERPs (e.g., QuickBooks Online, Sage 100/300/Intacct, NetSuite, Viewpoint/Vista, CMiC, Procore, ServiceTitan, or similar). - Multi‑state compliance exposure (licenses, sales/use tax, payroll nuances). ### Competencies - Ownership mindset, accuracy, and urgency—especially around reconciliations and close deadlines. - Clear communicator who can translate financials for non‑finance partners in Operations. - Builder of processes and teams; able to coach a Staff Accountant and AP/AR specialists. - Sound judgment, discretion, and integrity in handling sensitive financial information. ### Work Environment - **Fully remote**, working **EST (New York) business hours**. - Occasional overtime during month‑end/quarter‑end/year‑end and audit periods. ### Success Metrics (Examples) - On‑time monthly close with complete reconciliations and zero material unreconciled variances. - Accurate WIP schedules and over/under billing balances that tie to the GL every month. - Reduced billing cycle time and DSO for maintenance and quick‑repair jobs. - Clean annual audit with minimal findings and timely insurance audit completion. ## Apply [Apply at OnlyExperts](https://apply.workable.com/onlyexperts/j/73DFE7FBA3/apply) --- Powered by [Workable](https://www.workable.com)