# Project Operations Specialist

> OnlyExperts · Philippines (Remote) · Full-time · Posted 2025-06-28

**Workplace:** remote

## Description

**Project Operations Specialist JD**

**Accounting Support:**

-   Onboard new vendors for Corporate and Construction team support
-   Maintain and monitor the PO Request Responses Form. Coordinate with the Finance team to ensure all GL coding is provided on the PO Request Responses Form.
-   Process PO requests in NetSuite (2x/per week)
-   Ensure each PO request includes all required supporting documentation (i.e., subcontractor/consultant agreements, proposals)
-   **Post-ACC Budget Upload:**

-   Once project budgets are uploaded to Autodesk Cloud Construction (ACC), participate in the contract workflow
-   Process related POs in NetSuite

-   **Invoice Processing:**

-   Participate in the invoice approval workflow within ACC
-   Once invoices are approved, generate PDF copies and submit finalized invoices to [purchasing@samara.com](mailto:purchasing@samara.com) for processing

**Compliance:**

-   Collect certificates of insurance from all subcontractors and consultants. Verify that coverage limits meet compliance requirements
-   Assist with requesting Certificates of Insurance from each carrier (Founder’s Shield. Progressive, State Fund) as required for permitting 
-   Assist with requesting business licenses 

### Qualifications

1.  Education & Experience

-   Bachelor's degree in Business Administration, Accounting, or a related field preferred.
-   At least 2 years of experience in project operations, vendor onboarding, or accounting support—ideally in the construction industry.
-   Experience working with US-based companies and familiarity with US Pacific Time (Los Angeles) work hours.  
    

3.  Technical Skills

-   Proficient in NetSuite for processing POs and managing vendor data.
-   Familiarity with Autodesk Cloud Construction (ACC) and construction budget workflows.
-   Proficiency in Microsoft Excel, Google Sheets, and PDF editing tools.  
    

5.  Knowledge & Competency

-   Understanding of GL coding, PO lifecycle, and invoice approval processes.
-   Knowledge of certificates of insurance (COIs) and permitting requirements.
-   Detail-oriented and highly organized with a strong sense of accountability.  
    

7.  Soft Skills

-   Strong communication and coordination skills to liaise with vendors, finance, and insurance carriers.
-   Proactive, self-starter with the ability to manage multiple tasks and deadlines remotely.
-   Strong problem-solving skills and a collaborative mindset.  
      
    

### Key Performance Indicators (KPIs)

-   On-time PO Processing. Ensure prompt and accurate processing of purchase orders.
-   Accurate Vendor Onboarding. Complete vendor setup with all required documentation.
-   Timely Invoice Submission. Submit finalized invoices promptly after approval.
-   Active Budget Workflow Participation. Support contract and budget workflows as assigned.
-   Compliance Documentation Collection. Maintain up-to-date certificates of insurance from vendors.
-   Responsive License & Insurance Coordination. Coordinate with carriers and agencies as needed for permits and licenses.
-   Accurate GL Coding Support. Provide correct GL codes and documentation in coordination with Finance.

## Apply

[Apply at OnlyExperts](https://apply.workable.com/onlyexperts/j/B963083158/apply)

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