# Executive Secretary

> Optimal HR · Athens, Greece · Full-time · Posted 2026-04-06

**Workplace:** on_site

**Department:** Airotel

## Description

**Optimal**, on behalf of its client, **a Real Estate company**, is seeking an **Executive Secretary** based in Athens.

**Scope of Role**  
As an **Executive Secretary** you will provide high-level support to the CEO, ensuring the efficient coordination of a demanding daily schedule as well as both professional and personal commitments. The ideal candidate will demonstrate a positive mindset, discretion, flexibility, and the ability to work independently while following the CEO’s guidance.

**Key Responsibilities**

-   Serve as the first point of contact: handling emails and phone calls on behalf of the CEO
-   Manage calendars, arrange meetings, and coordinate appointments
-   Oversee personal tasks and commitments, including family and social matters
-   Arrange travel plans, bookings, and itineraries
-   Maintain databases and filing systems
-   Organize events and provide support with ad hoc projects
-   Monitor deadlines and ensure timely reminders for important tasks
-   Draft, prepare, and review reports, presentations, and correspondence with accuracy and confidentiality
-   Establish and maintain administrative processes and procedures
-   Liaise with staff, suppliers, partners, and clients
-   Track, collate, and file expenses

**Qualifications**

-   Bachelor’s degree in Βusiness Αdministration, Communications, or a related field
-   Excellent written and verbal communication skills in English & French
-   Strong command of Microsoft Office Suite
-   Outstanding organizational, time management, and multitasking skills
-   Proactive, flexible, and solutions-oriented attitude

**What the company offers**

-   Competitive remuneration package.
-   Exclusive benefits and privileges within the group’s hotels.
-   Long-term career prospects within a reputable and growing hospitality group.
-   A supportive and friendly workplace culture

**About Optimal**

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360° business support platform to our clients through 6 service divisions:

-   Talent Acquisition
-   HR Strategy & Talent Development
-   Learning & Development
-   Workforce Management
-   Recruiting
-   Outplacement

## Apply

[Apply at Optimal HR](https://apply.workable.com/optimal-hr/j/06553867C8/apply)

---
Powered by [Workable](https://www.workable.com)