# Executive Assistant to the CEO for DTC/E-commerce Agency (US-based/Remote)

> Paired · Spain (Remote) · Full-time · Posted 2026-07-01

**Workplace:** remote

**Department:** Maria Quintero

## Description

Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies. We pride ourselves on bridging exceptional professionals with dynamic organizations that value agility and growth.

**About the Client:**

Our client is a is a Dubai-based Google Ads agency managing nine figures of annual ad spend across 180+ ecommerce clients.

We are looking for a highly capable Executive Assistant to support the CEO directly and act as a long-term operational right hand. This role is ideal for someone who thrives in fast-moving environments, can manage complex priorities across time zones, and knows how to keep a founder sharp, prepared, and focused.

This is not a traditional 9-to-5 role, and it is not a stepping stone. The agency’s integrator owns the team and systems. This role owns executive support for the CEO.

### **Key Responsibilities**

### Calendar and Inbox Management

-   Own the CEO’s calendar across Dubai, European, and US time zones.
-   Triage the CEO’s inbox daily, respond on behalf of the CEO where appropriate, flag what requires attention, and remove what does not.
-   Build buffer time, prep time, and travel time into the CEO’s schedule.
-   Send meeting invites with agendas and prep documents attached.
-   Confirm meetings 24 hours in advance and productively reschedule cancellations.

### Meeting Preparation and Follow-Up

-   Prepare a one-page brief before every external call covering who, what, why, and desired outcome.
-   Research attendees and companies in advance.
-   Take notes during client and Google rep calls.
-   Capture action items and drive follow-up so nothing slips.
-   Maintain a tracker of open commitments across meetings.

### Communications

-   Draft emails, Slack messages, and short documents in the CEO’s voice.
-   Manage outbound communication when the CEO is offline or traveling.
-   Handle communication with the integrator and other senior team members on behalf of the CEO.

### Business Travel

-   Plan and book business travel, including flights, hotels, drivers, and transfers.
-   Build multi-stop itineraries with backup plans.
-   Coordinate with Google reps, clients, and partners on the ground.
-   Maintain the CEO’s travel preferences, including airlines, seats, and hotel chains.

### Client Onboarding Logistics

-   Lead the operational side of new client onboarding.
-   Schedule kickoff calls, send contracts, and set up internal Slack channels.
-   Book recurring bi-weekly strategy sessions.
-   Coordinate with the integrator on systems and SOPs. The EA executes; the integrator designs.

### Stakeholder and Gatekeeper Support

-   Act as the first point of contact for external parties trying to reach the CEO.
-   Politely decline or redirect requests that do not warrant the CEO’s time.
-   Maintain relationships with EAs at partner companies and Google.
-   Coordinate introductions and warm handoffs.

### LinkedIn and Content Production Logistics

-   Ensure the CEO’s daily content goes live without delay.
-   Distribute posts to internal engagement groups.
-   Monitor reach and leave strategic comments on relevant peer accounts on behalf of the CEO.
-   Plan B-roll shots for video content.
-   Source venues and locations for content shoots.
-   Coordinate outfit and styling logistics for shoots.
-   Act as the producer for content production, not the creative.

### Recruitment Support

-   Schedule interviews and coordinate between candidates and the team.
-   Send offers and run early-stage onboarding for new hires.
-   Support the HR manager and recruiter where capacity is needed.

## Requirements

-   5+ years of experience as an Executive Assistant, ideally supporting a founder, family office principal, or C-suite executive at a fast-moving company.
-   Native or near-native English written communication.
-   Ability to draft client follow-ups, board updates, Slack messages, and short documents in the CEO’s voice.
-   Ability to turn a 90-minute meeting into five clear action items.
-   Strong fluency with Slack, Gmail, ClickUp, Calendly, Notion, and modern AI tools such as Claude and Gemini.
-   Ability to think one step ahead without overstepping.
-   Calm under pressure and able to manage competing priorities.
-   Strong judgment, discretion, and trustworthiness.
-   Ability to politely tell a senior client that the CEO is not available while making them feel handled.
-   Ability to politely flag conflicts, priorities, and commitments to the CEO.

## Benefits

-   Competitive salary.
-   Ability to work remotely.

## Apply

[Apply at Paired](https://apply.workable.com/pairedrecruiting/j/3D45B91D9E/apply)

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