# Admin Executive Assistant

> Pavago · Peru (Remote) · — · Posted 2026-05-12

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

At Pavago, one of our clients is hiring an **Admin Executive Assistant** to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is a **detail-critical, precision-focused role** where operational accuracy matters.

You will act as the operational control layer across:

-   Administrative coordination
-   Compliance documentation
-   Internal communication
-   Client onboarding
-   Records management
-   Workflow tracking

Small mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented.

If you:

-   Notice inconsistencies immediately
-   Thrive in structured environments
-   Follow through until tasks are fully complete

This role is a strong fit.

### **What You’ll Own**

### **Administrative Coordination & Scheduling**

-   Manage calendars, scheduling, and operational coordination workflows
-   Coordinate communication across:

-   Leadership
-   Clients
-   Internal teams

-   Anticipate needs and protect leadership bandwidth
-   Ensure tasks and follow-ups move forward without delays

### **Documentation & Compliance Support**

-   Maintain organized, audit-ready documentation across systems
-   Support compliance-sensitive workflows within ITAD operations
-   Ensure all records are:

-   Accurate
-   Complete
-   Properly stored

-   Work within systems such as:

-   Google Workspace
-   Slack
-   CRM platforms (Salesforce or similar)

-   Maintain operational and compliance consistency across documentation

### **Operational Tracking & Quality Control**

-   Track:

-   Client onboarding progress
-   Internal operational updates
-   Process and documentation changes

-   Identify inconsistencies across:

-   Data
-   Dates
-   Scheduling
-   Documentation

-   Validate names, records, numbers, and operational details before execution
-   Help prevent operational issues through proactive quality control

### **Systems & Records Management**

-   Maintain clean and structured systems across operational tools
-   Keep records:

-   Organized
-   Searchable
-   Accessible
-   Consistent

-   Ensure long-term documentation reliability and operational accuracy

### **What Success Looks Like**

-   Documentation remains audit-ready and error-free
-   Operational coordination runs smoothly without missed steps
-   Leadership spends less time correcting or following up on tasks
-   Client onboarding workflows remain organized and compliant
-   Systems stay clean, accurate, and operationally reliable

### **What Makes You a Strong Fit**

-   Extremely detail-oriented and process-driven
-   Able to catch inconsistencies quickly
-   Proactive and ownership-focused
-   Comfortable working independently with minimal supervision
-   Strong follow-through and operational discipline
-   Organized communicator with high professionalism

### **Requirements (Must-Have)**

### **Experience**

-   3+ years in:

-   Executive Assistant roles
-   Administrative Assistant roles
-   Virtual Assistant roles
-   Operations support environments

### **Core Skills**

-   Strong experience with:

-   Google Workspace
-   Slack
-   CRM systems (Salesforce or similar)

-   Exceptional attention to detail and accuracy
-   Strong written and verbal English communication
-   Ability to work independently and solve problems proactively
-   High level of professionalism and confidentiality

### **Core Competencies**

-   Structured and process-oriented mindset
-   Strong operational organization
-   Clear communication and follow-through
-   Problem-solving ability
-   Ability to manage multiple priorities accurately

### **Nice to Have**

-   Experience in:

-   Compliance-heavy industries
-   ITAD environments
-   Operations-focused businesses

-   Experience supporting founders or leadership teams
-   Familiarity with audit preparation and compliance workflows
-   Exposure to onboarding coordination and operational tracking systems

### **What a Typical Day Looks Like**

-   Coordinate schedules and internal workflows
-   Maintain audit-ready documentation and records
-   Track onboarding progress and operational tasks
-   Review records for inconsistencies or missing details
-   Support leadership communication and follow-ups
-   Organize systems and maintain operational accuracy
-   Ensure all workflows remain compliant and fully documented

**In short:**  
You ensure operations stay accurate, organized, compliant, and fully under control.

### **Key Metrics (KPIs)**

-   100% audit-ready documentation
-   Zero critical operational or documentation errors
-   Tasks completed accurately and on time
-   Reduced operational issues through proactive checks
-   Smooth onboarding and internal coordination
-   Leadership confidence in operational reliability

### **Why This Role Stands Out**

-   High trust and visibility with leadership
-   Direct impact on operational quality and compliance
-   Structured, process-driven work environment
-   Opportunity to grow into:

-   Operations Manager
-   Compliance Coordinator
-   Executive Operations Lead

-   Strong ownership and long-term growth potential

### **Interview Process**

-   Initial Screening
-   Recruiter Interview
-   Client Interview
-   Offer & Onboarding

### **Apply Now**

If you:

-   Are highly detail-oriented
-   Catch mistakes others miss
-   Take ownership seriously
-   Thrive in structured operational environments

This is a strong opportunity to step into a high-impact operations and executive support role.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/061D4B6323/apply)

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