# Sales Assistant

> Pavago · Belize (Remote) · — · Posted 2026-08-26

**Workplace:** remote

## Description

### **Sales Assistant – CRM, Scheduling & Sales Operations Support | Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

At Pavago, one of our clients is hiring a highly organized and proactive **Sales Assistant** to support a fast-moving sales team across **CRM management, scheduling, follow-ups, proposals, reporting, and sales operations**.

This is **not a direct sales role**. You’ll work behind the scenes to keep the sales team organized, ensure prospects receive timely communication, maintain accurate CRM data, and prevent opportunities from stalling in the pipeline.

You’ll directly support **pipeline movement, deal progression, CRM accuracy, reporting visibility, and overall sales efficiency**.

If you’re detail-oriented, proactive with follow-ups, and enjoy keeping sales systems and workflows organized, this role is a strong fit.

### **What You’ll Own**

### **CRM Management & Pipeline Support**

-   Maintain accurate CRM records across platforms such as:

-   Salesforce
-   HubSpot
-   Zoho CRM
-   Pipedrive

-   Update leads, contacts, opportunities, pipeline stages, and activity notes
-   Identify and clean duplicate, incomplete, or outdated records
-   Maintain strong CRM hygiene and data accuracy
-   Monitor opportunities for missing information or overdue next steps
-   Ensure pipeline activity remains visible to sales representatives and leadership
-   Help prevent opportunities from becoming stale

### **Scheduling & Sales Coordination**

-   Schedule:

-   Sales calls
-   Product demos
-   Prospect follow-ups
-   Client meetings

-   Coordinate calendars across multiple time zones
-   Work with **Google Calendar, Outlook, Calendly, and similar scheduling tools**
-   Manage confirmations, reminders, rescheduling, and calendar changes
-   Ensure sales representatives have the necessary information and materials before meetings
-   Keep follow-ups and next steps on schedule

### **Proposal & Sales Document Support**

-   Prepare, format, proofread, and organize:

-   Proposals
-   Quotes
-   Presentations
-   Sales documents

-   Support RFP and RFI responses using existing templates and resources
-   Create polished materials using:

-   Google Slides
-   PowerPoint
-   Canva

-   Maintain organized documentation and version control
-   Ensure client-facing materials are accurate, consistent, and professional

### **Reporting & Pipeline Tracking**

-   Prepare weekly and monthly sales reporting
-   Maintain:

-   Pipeline updates
-   Sales dashboards
-   Activity summaries
-   KPI trackers

-   Track pipeline activity, conversion metrics, follow-ups, and sales performance
-   Ensure reporting data is complete and accurate
-   Give sales leadership clear visibility into pipeline movement and outstanding actions

### **Communication & Follow-Ups**

-   Draft professional:

-   Prospect follow-up emails
-   Meeting summaries
-   Reminders
-   Next-step communications

-   Support inbound lead routing and prospect coordination
-   Follow up on outstanding actions to keep opportunities moving
-   Maintain timely communication with prospects, clients, and internal stakeholders
-   Escalate urgent or time-sensitive matters appropriately

### **Cross-Functional Coordination**

-   Collaborate with:

-   Sales
-   Marketing
-   Finance
-   Operations
-   Leadership

-   Coordinate internal handoffs and approvals
-   Track task ownership and outstanding requirements
-   Prevent communication gaps and operational delays
-   Support smooth transitions from sales conversations into the next stage of the customer journey

### **Must-Have Experience & Skills**

-   **1–2+ years** of experience in:

-   Sales support
-   Sales operations
-   Administrative coordination
-   Operations support

-   Hands-on experience with at least one CRM platform such as:

-   Salesforce
-   HubSpot
-   Zoho CRM
-   Pipedrive

-   Strong scheduling and calendar management experience
-   Proficiency with **Google Workspace and Microsoft Office**
-   Strong written English communication skills
-   Excellent organizational and multitasking abilities
-   High attention to detail and accuracy
-   Strong follow-through and task ownership
-   Ability to manage multiple priorities simultaneously
-   Comfortable working independently in a remote environment
-   Availability during U.S. business hours

### **Nice to Have**

-   Experience preparing proposals, quotes, presentations, or sales decks
-   Exposure to **SDR / BDR workflows**
-   Experience with lead and pipeline management
-   Experience supporting:

-   B2B SaaS
-   Recruiting
-   Agencies
-   Professional services

-   Strong Excel or Google Sheets skills
-   Experience with:

-   Pivot tables
-   Dashboards
-   Sales reporting
-   KPI tracking

-   Familiarity with revenue operations workflows

### **Tools & Tech**

**Salesforce | HubSpot | Zoho CRM | Pipedrive | Google Workspace | Microsoft Office | Excel | Google Sheets | Calendly | Google Calendar | Outlook | PowerPoint | Google Slides | Canva**

### **What Makes You a Strong Fit**

-   You’re highly organized and detail-oriented
-   You proactively follow up without needing constant reminders
-   You enjoy working inside CRMs and structured workflows
-   You notice missing information and inconsistencies quickly
-   You communicate clearly and professionally
-   You can coordinate multiple calendars, tasks, and priorities without dropping details
-   You take ownership of keeping opportunities moving
-   You thrive in fast-paced, execution-focused environments

### **What a Typical Day Looks Like**

You may start your day reviewing CRM records and checking the pipeline for missing information, overdue follow-ups, or upcoming meetings.

From there, you might schedule a sales demo, prepare a proposal, send prospect follow-ups, update a sales dashboard, coordinate an internal handoff, or make sure a sales representative has everything needed for an upcoming call.

Throughout the day, you’ll keep CRM data accurate, follow-ups moving, and sales operations organized.

**In short:** you keep the sales engine organized, responsive, and operationally efficient so the sales team can focus on building relationships and closing business.

### **Key Metrics for Success**

-   CRM accuracy and pipeline cleanliness
-   On-time scheduling and coordination
-   Consistent completion of sales follow-ups
-   Accurate proposals and client-facing documentation
-   Reliable and timely sales reporting
-   Reduced operational delays and missed handoffs
-   Strong responsiveness and follow-through
-   Positive feedback from sales representatives and leadership

### **Growth Path**

Strong performance can create opportunities to grow into:

**Sales Operations Specialist | Sales Coordinator | Revenue Operations | Account Management | Business Operations**

### **Interview Process**

1.  Initial Phone Screen
2.  **Spark Hire Video Interview**
3.  Video Interview with Pavago Recruiter
4.  Practical Task – CRM Cleanup + Proposal Draft Exercise
5.  Client Interview
6.  Offer & Background Verification

### **Apply Now**

If you have experience in **sales support, CRM management, scheduling, reporting, proposals, or sales operations** and enjoy keeping teams organized and opportunities moving forward, we’d love to hear from you.

Apply now and help build a more organized, responsive, and efficient sales operation.

**#SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #Pipedrive #SalesCoordinator #RevenueOperations #B2BSales #RemoteJobs #RemoteWork**

**#LI-AG1**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/082BE2C982/apply)

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