# Executive Marketing Coordinator - Operations Support

> Pavago · Philippines (Remote) · — · Posted 2026-08-13

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Executive Marketing Coordinator – GoHighLevel, Executive Support & Marketing Operations | Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours — **PST Required**  
**Location:** Mexico, Colombia, Brazil, Costa Rica, Jamaica

### **About the Role**

At Pavago, one of our clients is hiring an **Executive Marketing Coordinator** to support a fast-growing entrepreneurial business across **executive support, marketing operations, GoHighLevel CRM, social media, content coordination, and lead management**.

This is **not a passive assistant role**.

You’ll work directly with leadership and take hands-on responsibility for keeping marketing and operational execution moving, including:

-   Executive scheduling and coordination
-   GoHighLevel workflows and CRM management
-   Social media publishing and engagement
-   Email marketing and lead follow-up
-   Content creation and short-form video
-   Lead generation and research
-   Day-to-day operational support

If you’re highly organized, proactive, tech-savvy, and comfortable wearing multiple hats in a fast-moving environment, this role is a strong fit.

### **What You’ll Own**

### **Executive & Operational Support**

-   Manage calendars, scheduling, and executive coordination
-   Support day-to-day operational workflows and project tracking
-   Manage inboxes and prioritize time-sensitive communication
-   Maintain organized files, SOPs, trackers, and internal documentation
-   Track outstanding tasks and follow-ups through completion
-   Identify operational gaps and help improve workflows
-   Ensure priorities stay organized and **nothing falls through the cracks**

### **Social Media & Content Execution**

Create, schedule, and publish content across:

-   LinkedIn
-   Facebook
-   Instagram
-   Online communities

You’ll also:

-   Manage comments, DMs, and community engagement
-   Maintain consistent audience communication
-   Track content performance and engagement
-   Repurpose existing content into short-form assets
-   Support promotions, campaigns, and content launches
-   Maintain consistent brand presentation across channels

### **GoHighLevel CRM & Marketing Automation**

Build and manage workflows inside **GoHighLevel (GHL)**, including:

-   Marketing automations
-   Follow-up sequences
-   Email campaigns
-   Lead nurturing workflows
-   Pipeline management

You’ll also:

-   Maintain clean and accurate CRM records
-   Organize leads and pipeline stages
-   Track prospect and client communication
-   Ensure follow-ups happen consistently and on time
-   Help improve CRM workflows as the business scales

### **Video Editing & Creative Support**

Create and edit:

-   Short-form social videos
-   Marketing clips
-   Promotional assets
-   Branded graphics

Use tools such as:

-   Canva
-   Veed
-   OpusClips
-   Similar short-form editing platforms

Maintain consistent branding and organize creative assets for easy reuse.

### **Research & Lead Generation**

-   Research Ideal Client Profiles (ICPs)
-   Identify relevant prospects and target accounts
-   Build prospect lists and lead databases
-   Organize research in Google Sheets and CRM systems
-   Support outbound outreach and marketing initiatives
-   Maintain accurate, usable lead data

### **Website & Technical Coordination**

-   Support light website and landing page updates
-   Assist with advertising campaign setup
-   Support basic technical integrations and platform coordination
-   Troubleshoot minor workflow or account issues
-   Coordinate across marketing and operational tools to keep systems running smoothly

### **Client & Business Communication**

-   Maintain professional written communication with prospects, clients, and internal stakeholders
-   Support client or program onboarding coordination
-   Follow up on outstanding requests
-   Keep communication organized across email and other platforms
-   Ensure leadership has visibility into important updates and priorities

### **Requirements – Must Have**

### **Relevant Experience**

Experience in one or more of the following:

-   Executive Assistant
-   Marketing Coordinator
-   Marketing Operations
-   Operations Support
-   Virtual Assistant
-   Digital Operations

Experience supporting **founders, coaches, startups, or entrepreneurial businesses** is strongly preferred.

### **GoHighLevel & Marketing Systems**

Hands-on experience with:

-   **GoHighLevel (GHL)**
-   CRM systems
-   Marketing automation
-   Email workflows
-   Lead and pipeline management

### **Content & Social Media**

Experience with:

-   LinkedIn
-   Facebook
-   Instagram
-   Social media publishing and engagement

Comfortable using:

-   Canva
-   Veed
-   OpusClips
-   Similar short-form content tools

### **Operations & Communication**

Strong proficiency with:

-   Google Workspace
-   Google Sheets
-   Google Calendar
-   Google Drive

You should also have:

-   Excellent written English communication
-   Strong organizational and multitasking skills
-   Excellent attention to detail
-   Strong follow-through
-   Ability to work independently with minimal supervision
-   Ability to manage multiple priorities simultaneously
-   **Availability during PST business hours**

### **Nice to Have**

-   Experience with coaching, agency, creator, or consulting businesses
-   Email marketing experience
-   Landing page or funnel experience
-   Paid advertising coordination
-   Community management
-   Lead generation and prospect research
-   Experience with:

-   Slack
-   Notion
-   Airtable
-   ClickUp
-   HubSpot

### **What Makes You a Strong Fit**

You:

-   Are highly proactive and execution-oriented
-   Naturally bring structure to fast-moving environments
-   Take ownership without waiting for constant instructions
-   Communicate clearly and professionally
-   Move quickly without sacrificing accuracy
-   Follow through consistently
-   Enjoy balancing marketing, executive support, and operations
-   Are comfortable learning and working across multiple digital tools
-   Notice when something is about to fall through the cracks — and fix it

### **What a Typical Day Looks Like**

You may:

-   Manage leadership calendars, inboxes, and priorities
-   Schedule and publish social media content
-   Respond to DMs and community interactions
-   Build or update GoHighLevel workflows
-   Manage email campaigns and follow-up sequences
-   Edit short-form videos and create Canva assets
-   Update CRM pipelines and prospect records
-   Research prospects and build lead lists
-   Support client or program onboarding
-   Make minor website or landing page updates
-   Coordinate outstanding operational tasks
-   Follow up to ensure deadlines and priorities are completed

**In short:** you are the operational engine behind executive coordination, marketing execution, CRM workflows, communication, and organization.

### **Key Metrics for Success**

-   Consistent and timely content publishing
-   Clean and accurate CRM management
-   Reliable GoHighLevel workflows and automations
-   Zero missed lead follow-ups or communication gaps
-   Strong responsiveness across communication channels
-   Organized operational systems and digital assets
-   Timely completion of executive and marketing priorities
-   Leadership confidence in your execution and reliability

### **Why This Role Stands Out**

-   Work directly with entrepreneurial leadership
-   High ownership and visibility across the business
-   Blend of **marketing + operations + executive support**
-   Hands-on experience with GoHighLevel and marketing automation
-   Opportunity to improve systems and processes
-   Exposure to content, CRM, lead generation, and digital operations
-   Fully remote environment
-   Growth opportunities into:

-   Marketing Operations Manager
-   Executive Operations
-   CRM / Automation Manager
-   Operations Manager
-   Senior Marketing Coordinator

### **Interview Process**

1.  Initial Phone Screen
2.  Video Interview with Pavago Recruiter
3.  Practical Task / Coordination Exercise
4.  Client Interview
5.  Offer & Background Verification

### **Apply Now**

If you:

-   Love organization and execution
-   Enjoy supporting founders and entrepreneurial teams
-   Have hands-on experience with **GoHighLevel and marketing systems**
-   Can balance marketing, operations, content, and executive support
-   Thrive in fast-moving environments
-   Can consistently work **PST business hours**

We’d love to hear from you.

Apply today and help keep marketing, communication, CRM workflows, and executive operations running smoothly.

### **Important: Spark Hire Video Interview**

As part of our application process, qualified candidates will be invited to complete a **one-way video interview through Spark Hire**.

This is your opportunity to introduce yourself and highlight your experience with **GoHighLevel, executive support, marketing operations, social media, CRM workflows, content creation, and operational coordination**.

Please complete your Spark Hire interview promptly after receiving the invitation. **Candidates who do not complete the video interview may not move forward in the hiring process.**

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## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/0A5E63B75F/apply)

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