# Admin Executive Assistant

> Pavago · Honduras (Remote) · — · Posted 2026-08-12

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Admin Executive Assistant – Operations, Compliance & ITAD Support**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring an **Admin Executive Assistant** to support executive coordination, operations, compliance documentation, client onboarding, and workflow management within an **IT Asset Disposition (ITAD)** environment.

This is more than a traditional administrative role. You’ll help keep operations **organized, accurate, compliant, and fully documented**, while ensuring leadership priorities and follow-ups move forward without gaps.

If you’re highly organized, detail-oriented, and naturally catch inconsistencies before they become problems, this role is a strong fit.

### **What You’ll Own**

### **Executive & Administrative Support**

-   Manage executive calendars, meetings, scheduling, and follow-ups
-   Coordinate communication between leadership, clients, operations teams, and vendors
-   Track priorities, deadlines, and outstanding action items
-   Anticipate administrative and operational needs

### **Compliance & Documentation**

-   Maintain accurate, organized, and **audit-ready documentation**
-   Support compliance-sensitive ITAD workflows
-   Review records for missing or inconsistent information
-   Ensure documentation is complete, properly maintained, and securely stored
-   Support audit preparation and compliance tracking

### **Client Onboarding & Operations**

-   Track client onboarding from initiation through completion
-   Coordinate required documentation and operational updates
-   Monitor workflows and proactively follow up on outstanding items
-   Ensure client and operational information remains accurate across systems

### **Quality Control & Records Management**

-   Review dates, names, schedules, onboarding information, and documentation for accuracy
-   Identify discrepancies before execution
-   Maintain searchable and accessible operational records
-   Improve documentation and workflow organization where needed

### **Systems & Communication**

Work across tools such as:

-   **Google Workspace**
-   **Slack**
-   **Salesforce or similar CRMs**
-   Operational tracking and documentation systems

### **Requirements**

-   **3+ years of experience** as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professional
-   Strong experience with **Google Workspace, Slack, and CRM systems**
-   Excellent written and verbal English communication
-   Exceptional organization and attention to detail
-   Strong documentation and records-management skills
-   Ability to manage multiple priorities independently
-   Strong follow-through and quality-control mindset
-   Professional handling of confidential and sensitive business information
-   Availability during U.S. business hours

### **Nice to Have**

-   Experience in **ITAD, compliance, technology, or operations-heavy environments**
-   Experience supporting founders, executives, or leadership teams
-   Familiarity with audit preparation and compliance workflows
-   Client onboarding experience
-   Salesforce experience

### **What Success Looks Like**

-   Documentation remains accurate and audit-ready
-   Client onboarding moves smoothly and on schedule
-   Deadlines and follow-ups are consistently completed
-   Operational errors are caught before they create issues
-   Systems and records remain clean and organized
-   Leadership can confidently rely on you for execution and follow-through

### **Why Join**

-   Fully remote opportunity
-   Direct exposure to leadership
-   High ownership across operations and compliance
-   Opportunity to improve workflows and internal systems
-   Experience within an ITAD and compliance-focused environment
-   Growth opportunities into **Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations Leadership**

### **Interview Process**

1.  Initial Application Review
2.  **Spark Hire Intro Video**
3.  Pavago Recruiter Interview
4.  Client Interview
5.  Offer & Onboarding

### **Apply Now**

If you have strong **executive support and operations experience**, exceptional attention to detail, and enjoy keeping documentation, workflows, and compliance processes organized, we’d love to hear from you.

**#ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #ITAD #Compliance #ExecutiveSupport #Salesforce #RemoteJobs #VirtualAssistant**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/12BBF9A045/apply)

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