# Project Coordinator

> Pavago · Pakistan (Remote) · — · Posted 2026-05-19

**Workplace:** remote

## Description

### **💼 Project Coordinator (Asana, Monday.com, ClickUp & Operations Coordination) – Remote**

**Full-Time | Remote | U.S. Business Hours**

### **🚀 About the Role**

Our client is seeking a highly organized and execution-focused **Project Coordinator** to support the planning, coordination, and successful delivery of projects across teams and stakeholders.

This role is responsible for maintaining:

-   project timelines
-   task tracking
-   stakeholder communication
-   documentation
-   reporting visibility
-   operational coordination

This is not a passive administrative role.

You’ll act as the operational backbone of project execution — ensuring:  
✅ deadlines stay on track  
✅ communication remains clear  
✅ stakeholders stay aligned  
✅ risks are surfaced early  
✅ nothing falls through the cracks

If you thrive in:  
👉 fast-paced environments  
👉 structured workflows  
👉 cross-functional coordination  
👉 execution-focused operations

this role is a strong fit.

### **🔥 What You’ll Own**

### **Project Planning & Timeline Management**

-   Build and maintain project schedules, timelines, and trackers using tools such as:

-   Asana
-   Monday.com
-   Trello
-   ClickUp
-   Smartsheet
-   MS Project

-   Update:

-   milestones
-   dependencies
-   deliverables
-   ownership tracking

-   Support project managers with:

-   scheduling
-   prioritization
-   coordination
-   execution planning

-   Ensure deadlines and next steps remain visible and actionable

### **Documentation & Reporting**

-   Capture:

-   meeting notes
-   action items
-   key decisions

-   Prepare and distribute:

-   agendas
-   status updates
-   project summaries
-   follow-up documentation

-   Maintain organized repositories within:

-   Google Drive
-   SharePoint
-   Confluence
-   Notion

-   Build weekly reporting dashboards highlighting:

-   progress
-   blockers
-   risks
-   upcoming priorities

### **Communication & Stakeholder Coordination**

-   Serve as the coordination point between:

-   project managers
-   internal teams
-   leadership
-   vendors
-   external stakeholders

-   Ensure project updates are communicated clearly and consistently
-   Follow up proactively on:

-   tasks
-   approvals
-   dependencies
-   deliverables

-   Escalate blockers and delays before timelines are impacted

### **Task, Resource & Workflow Tracking**

-   Monitor task completion across multiple workstreams
-   Track:

-   dependencies
-   workload distribution
-   resource allocation
-   scheduling conflicts

-   Maintain visibility into overall project health
-   Ensure workflows remain organized and operationally efficient

### **Risk Monitoring & Quality Control**

-   Identify:

-   overdue items
-   bottlenecks
-   workflow gaps
-   execution risks

-   Maintain and update:

-   risk logs
-   mitigation plans
-   escalation tracking

-   Ensure deliverables are reviewed for:

-   completeness
-   quality
-   consistency

-   Maintain alignment with SOPs and internal standards

### **Vendor & External Coordination**

-   Coordinate communication with:

-   vendors
-   contractors
-   external partners

-   Track:

-   deliverables
-   timelines
-   contractual obligations

-   Escalate delays or operational issues as needed

### **💻 Requirements**

### **Core Requirements**

-   2+ years of experience in:

-   project coordination
-   operations support
-   administrative coordination

-   Hands-on experience with:

-   Asana
-   Trello
-   Monday.com
-   ClickUp
-   Smartsheet
-   MS Project

-   Strong Excel / Google Sheets skills including:

-   formulas
-   trackers
-   conditional formatting
-   reporting

-   Excellent written and verbal English communication skills
-   Strong organizational and documentation discipline

### **⭐ Preferred Experience**

-   PMP, CAPM, Agile, or Scrum certification (or currently pursuing)
-   Familiarity with:

-   Agile workflows
-   sprint planning
-   project ceremonies

-   Experience supporting:

-   SaaS
-   marketing
-   operations
-   professional services
-   construction projects

-   Startup or agency environment experience
-   Exposure to:

-   KPI dashboards
-   operational reporting
-   workflow optimization

### **🧠 What Makes You a Strong Fit**

-   Highly organized and process-oriented
-   Strong communicator who keeps teams aligned
-   Comfortable juggling multiple projects and priorities
-   Proactive with strong follow-through
-   Calm under pressure and deadline-driven environments
-   Naturally detail-oriented and execution-focused

### **📅 What a Typical Day Looks Like**

-   Update project schedules and trackers
-   Follow up on deliverables and outstanding tasks
-   Coordinate meetings and document action items
-   Prepare status reports and leadership updates
-   Communicate with stakeholders and vendors
-   Monitor risks and escalate blockers proactively
-   Maintain clean, organized project documentation

**In short:**  
You ensure projects remain organized, visible, on track, and operationally aligned from start to finish.

### **📊 Key Metrics for Success (KPIs)**

-   On-time delivery of project milestones
-   Accuracy and consistency of reporting
-   No missed deadlines due to coordination gaps
-   Timely escalation and resolution of blockers
-   Stakeholder satisfaction with communication and visibility
-   Organized, audit-ready documentation and workflows

### **🌟 Why This Role Stands Out**

-   High ownership across multiple projects and workflows
-   Strong visibility with leadership and cross-functional teams
-   Opportunity to improve operational systems and processes
-   Exposure to modern project management tools and methodologies
-   Remote flexibility with structured operational workflows
-   Growth opportunities into:

-   Project Manager
-   PMO Coordinator
-   Operations Manager
-   Strategic Operations roles

### **🧪 Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Assessment  
    _(project tracker, coordination scenario, or reporting exercise)_
-   Client Interview
-   Offer & Background Verification

### **👉 Apply Now**

If you:

-   love keeping projects organized and moving forward
-   thrive in fast-paced operational environments
-   are proactive with communication and follow-through
-   enjoy coordinating people, timelines, and workflows

this role is a strong fit for you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/13A790E2CC/apply)

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