# Virtual Assistant

> Pavago · El Salvador (Remote) · — · Posted 2026-05-20

**Workplace:** remote

## Description

### **Virtual Assistant (Executive Support / CRM / Operations) – Remote**

**Executive Support | CRM Management | Operations Coordination**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours (flexible based on client needs)

### **About the Role**

We’re hiring for our client, a growing U.S.-based company, seeking a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.

This is not a passive admin role.

You’ll act as a reliable execution partner — helping manage priorities, organize communication, maintain systems, and ensure nothing falls through the cracks.

This role is ideal for someone who:

-   Is highly organized and proactive
-   Communicates clearly and professionally
-   Thrives in fast-moving remote environments
-   Can manage multiple responsibilities independently

If you enjoy keeping operations organized and supporting teams behind the scenes, this role could be a strong fit.

### **What You’ll Own**

### **Calendar, Inbox & Administrative Support**

-   Manage calendars, meetings, and scheduling across multiple time zones
-   Organize inboxes, prioritize messages, and flag urgent items
-   Draft professional emails, documents, and communication
-   Prepare meeting notes and track follow-up items
-   Ensure deadlines and priorities stay organized

### **Data & System Management**

-   Maintain records and databases using:

-   Google Sheets
-   Microsoft Excel
-   HubSpot
-   Salesforce
-   Other CRM systems

-   Keep data accurate, updated, and properly organized
-   Organize files and documentation across:

-   Google Drive
-   Dropbox
-   Microsoft SharePoint

### **Research & Task Execution**

-   Conduct research on:

-   Competitors
-   Vendors
-   Market trends
-   Business insights

-   Compile findings into organized summaries or presentations
-   Support ad hoc operational requests and special projects

### **Client, Vendor & Communication Support**

-   Respond to client inquiries or route communication appropriately
-   Follow up with vendors and stakeholders on outstanding items
-   Ensure communication remains timely, organized, and professional
-   Help maintain positive client and vendor relationships

### **Operations & Project Support**

-   Assist with:

-   Invoicing
-   Expense tracking
-   Light bookkeeping (if required)

-   Maintain project trackers using:

-   Asana
-   Trello
-   Notion
-   Monday.com

-   Keep workflows and operational systems updated and organized

### **What Makes You a Strong Fit**

-   You are highly organized and detail-oriented
-   You take initiative without constant direction
-   You communicate clearly and professionally
-   You can manage multiple tasks without losing track
-   You are reliable, proactive, and consistent with follow-through
-   You enjoy supporting operations and improving organization

### **Required Experience & Skills**

-   1–2 years of experience in:

-   Virtual Assistant roles
-   Administrative support
-   Operations coordination
-   Executive support

-   Strong proficiency with:

-   Microsoft Office
-   Google Workspace

-   Excellent written and verbal English communication skills
-   Strong time management and organizational abilities
-   Ability to work independently in remote environments
-   Reliable internet connection and professional remote setup

### **Nice to Have (Top Candidates)**

-   Experience with CRMs such as:

-   HubSpot
-   Salesforce
-   Zoho

-   Familiarity with:

-   QuickBooks
-   Xero

-   Experience supporting:

-   Founders
-   Startups
-   Remote teams

-   Experience managing multiple clients or executives simultaneously

### **What a Typical Day Looks Like**

-   Manage calendars and inboxes while prioritizing urgent tasks
-   Update CRM records and organize operational documents
-   Prepare reports, summaries, and presentations
-   Conduct research for ongoing projects
-   Follow up with vendors, clients, and stakeholders
-   Review outstanding tasks and prepare next-day priorities

In short: you ensure operations run smoothly, communication stays organized, and nothing slips through the cracks.

### **Key Metrics (KPIs)**

-   Tasks completed accurately and on time
-   Zero missed meetings or scheduling conflicts
-   Fast, professional communication response times
-   Organized and up-to-date records and systems
-   Positive feedback from clients and stakeholders

### **Why This Role Stands Out**

-   High ownership and autonomy
-   Exposure to multiple business functions
-   Opportunity to grow into:

-   Operations Manager
-   Executive Assistant
-   Project Coordinator

-   Strong exposure to startup and operational environments

### **Apply Now**

If you are highly organized, proactive, detail-oriented, and reliable with follow-through, this role offers an opportunity to become a critical operational partner within a growing remote team.

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## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/158B2EE2DB/apply)

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