# Senior Executive Assistant

> Pavago · South Africa (Remote) · — · Posted 2026-06-24

**Workplace:** remote

## Description

### **Senior Executive Assistant (CEO & C-Suite Support) – Remote**

**Remote | Full-Time | Executive Support | U.S. Business Hours**

### **Hiring for Our Client**

Our client is seeking an experienced Senior Executive Assistant to provide high-level support to executive leadership. This role serves as a strategic partner to the CEO and senior leadership team, ensuring seamless operations, effective communication, and efficient execution of key priorities.

This position is ideal for a highly organized, proactive professional who thrives in fast-paced environments, handles confidential information with discretion, and excels at managing competing priorities.

### **Key Responsibilities**

### **Executive Calendar & Time Management**

-   Manage complex executive calendars across multiple time zones
-   Coordinate internal and external meetings
-   Prioritize schedules and protect executive focus time
-   Resolve scheduling conflicts proactively
-   Prepare agendas, meeting materials, and executive briefings

### **Executive Communications**

-   Manage and prioritize executive email communications
-   Screen calls and correspondence on behalf of leadership
-   Draft, edit, and proofread professional communications, reports, and presentations
-   Serve as a key point of contact for internal and external stakeholders
-   Maintain professional and diplomatic communication at all times

### **Travel & Logistics Management**

-   Coordinate domestic and international travel arrangements
-   Manage flights, accommodations, transportation, and itineraries
-   Prepare detailed travel plans and briefing materials
-   Handle last-minute travel changes and scheduling adjustments
-   Track and reconcile travel-related expenses

### **Project & Operations Support**

-   Support strategic initiatives and executive projects
-   Track deliverables, deadlines, and action items
-   Coordinate cross-functional teams and stakeholders
-   Conduct research and prepare executive summaries
-   Assist leadership with operational and administrative priorities

### **Meeting & Event Coordination**

-   Organize executive meetings, board meetings, off-sites, and company events
-   Prepare presentations, reports, and briefing documents
-   Take meeting notes and distribute action items
-   Coordinate logistics, virtual meetings, and event requirements

### **Administrative Management**

-   Maintain confidential records, contracts, and documentation
-   Manage expense reports, invoicing, and budget tracking
-   Improve administrative systems and processes
-   Support document organization and executive office operations

### **Required Qualifications**

-   5+ years of Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations experience
-   Proven experience supporting CEOs, founders, presidents, or C-Suite executives
-   Experience managing complex calendars, executive communications, and high-priority projects
-   Strong organizational and project management skills
-   Excellent written and verbal communication skills
-   High level of discretion, professionalism, and confidentiality
-   Ability to manage multiple priorities in a fast-paced environment

### **Preferred Qualifications**

-   Bachelor’s degree in Business Administration, Communications, or a related field
-   Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations
-   Experience coordinating domestic and international travel
-   Experience preparing executive presentations and reports
-   Experience working with board members and senior stakeholders

### **Technical Skills**

-   Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
-   Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
-   Project management platforms such as:

-   Asana
-   Monday.com
-   Notion
-   Trello

-   Video conferencing platforms:

-   Zoom
-   Microsoft Teams
-   Google Meet

-   Expense and travel management tools

### **What Success Looks Like**

-   Executive schedules run efficiently with minimal oversight
-   Priorities, meetings, and projects stay organized and on track
-   Leadership receives timely support and communication
-   Travel and logistics are managed seamlessly
-   Confidential information is handled with professionalism
-   Administrative processes continuously improve and scale

### **Ideal Candidate**

-   Highly organized and detail-oriented
-   Proactive and resourceful
-   Strong problem solver
-   Excellent communicator
-   Calm under pressure
-   Trustworthy and discreet
-   Comfortable working independently in a remote environment

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/17BBE89499/apply)

---
Powered by [Workable](https://www.workable.com)