# Executive Assistant

> Pavago · Belize (Remote) · — · Posted 2026-05-10

**Workplace:** remote

## Description

### **Executive Assistant (EA) – Remote | Calendar, Travel & Executive Support**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (Flexibility Required)

### **About the Role**

We’re hiring a high-performing Executive Assistant (EA) to support senior leadership in a fast-paced, high-accountability environment.

This is more than a traditional admin role — you’ll act as a strategic support partner responsible for calendar management, executive communication, travel coordination, meeting preparation, and operational execution.

You’ll help executives stay focused on high-impact priorities while ensuring scheduling, follow-ups, communication, and logistics run smoothly behind the scenes.

If you’re proactive, organized, detail-oriented, and thrive in fast-moving environments — this role is built for you.

### **What You’ll Do**

### **Calendar & Scheduling Management**

• Manage complex executive calendars across multiple time zones  
• Coordinate meetings, calls, travel, and scheduling priorities  
• Resolve calendar conflicts and optimize executive time management  
• Use Google Calendar, Microsoft Outlook, Calendly, and scheduling tools

### **Executive Communication & Support**

• Draft, proofread, and send professional emails and communications  
• Manage executive inboxes and prioritize important requests  
• Screen calls, messages, and meeting requests  
• Act as a liaison between executives, clients, and internal stakeholders

### **Meeting Preparation & Follow-Up**

• Prepare agendas, briefing notes, talking points, and meeting materials  
• Gather and organize information before meetings  
• Take notes, track action items, and ensure follow-through  
• Help executives stay aligned on priorities and deadlines

### **Travel & Logistics Coordination**

• Coordinate domestic and international travel arrangements  
• Book flights, hotels, transportation, and itineraries  
• Manage last-minute travel changes and scheduling adjustments  
• Handle expense tracking and reimbursements

### **Project & Administrative Support**

• Track executive priorities, projects, and ongoing initiatives  
• Follow up with teams to ensure deadlines and deliverables are met  
• Conduct research and prepare reports or summaries  
• Maintain organized digital filing systems and documentation  
• Handle confidential information with professionalism and discretion

### **Requirements**

• 3+ years of Executive Assistant or senior administrative support experience  
• Experience supporting executives in fast-paced environments  
• Strong calendar management and scheduling experience across time zones  
• Proficiency with Google Workspace and Microsoft Office  
• Strong written and verbal English communication skills  
• High attention to detail and organizational ability  
• Ability to manage confidential information professionally

### **Nice to Have**

• Experience in startups, agencies, consulting firms, or high-growth companies  
• Familiarity with Slack, Zoom, Notion, Asana, or similar collaboration tools  
• Experience supporting multiple executives simultaneously  
• Exposure to operations, project coordination, or business support workflows

### **What a Typical Day Looks Like**

• Review executive calendars and prepare daily briefing notes  
• Manage inboxes, scheduling requests, and executive communication  
• Coordinate meetings, agendas, and follow-ups  
• Handle travel planning and logistics management  
• Track project updates and ensure priorities move forward  
• Prepare reports, summaries, and next-day schedules

In short: you ensure executives operate with maximum efficiency, organization, and clarity.

### **Key Metrics (KPIs)**

• Calendar accuracy and scheduling efficiency  
• Timely communication and follow-up execution  
• Executive satisfaction and operational support quality  
• Smooth travel coordination and logistics management  
• Reduction in scheduling conflicts and administrative delays

### **Why Join?**

• High-visibility role supporting senior leadership directly  
• Opportunity to work closely with decision-makers and executives  
• Fast-paced, professional, and growth-oriented environment  
• Exposure to executive operations and business strategy  
• Growth opportunities into Operations, Project Management, or Chief of Staff pathways

### **Interview Process**

• Initial Phone Screen  
• Video Interview with Recruiter  
• Practical Task (Executive briefing memo or scheduling scenario)  
• Client Interview  
• Offer & Background Verification

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/1874F127C9/apply)

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